On-Site Admin & Logistics Coordinator

Enpure Limited; Guildford; On-site; GBP 21,000 - 29,000; Full time

Job summary

Enpure Ltd is seeking a proactive Site Administrator for a circa 3-month contract at our Guildford site. You will support everyday office functions and help keep project documentation organized and up to date.

Key duties include logging deliveries, coordinating site access, maintaining filing systems, preparing safety packs, and assisting with subcontractor onboarding and site communications. Applicants should be detail-oriented and capable of handling multiple tasks in a busy environment.

Responsibilities

• Log all Deliveries into and out of the Site, scan in delivery tickets and log deliveries in PuMA
• Management of Site Access Gate controls for longer term site office / operatives
• Maintain Site Receiving Report in co-ordination with Procurement / Expediting Team
• Maintain Site Filing System – scan all hard copy documentation appropriately - RAMS, Lift Plans, site safety audit and induction records, uploading to BiM360 and server as required
• Compiling register and copies of completed ITF/ITP Paperwork and Site Safety Packs
• Assist the co-ordination of Material Deliveries and Sub-Contractor onboarding
• Monitor submission to dates to site by Sub-Contractors and report compliance
• Print and organise hard copies of information as required – Drawings, POWRA, ITP/Check sheets, Programme
• Maintaining various company registers regarding logging travel, requisitions, company driver details etc.
• Site document update tracking (e.g. Monthly update to CPP reminders)
• Maintenance of site safety boards
• Record keeping of toolbox talks
• Co-ordination of the Thames Water Safety Passport Training
• General Office administration
• Typing, copying and distribution of letters, reports, memos, minutes and any other documentation or correspondence as required.
• Answering telephones, taking and passing on messages to the appropriate persons.
• To open incoming mail to the company each morning.
• Arranging meetings, conference rooms and facilities and taking minutes if required.
• Undertaking ad hoc administrative projects as and when required.
• Ordering site materials as and when required using Site Requisition system. Maintain register of Site Requisitions
• Conducting on site visitor inductions, and maintaining records
• Drugs and Alcohol testing, and maintaining records
• To comply with all Health and Safety responsibilities commensurate with the role, as outlined in the Health and Safety policy.
• Assist Technical Author with Asset Data collection (Equipment Collection Template)
• Any other duties commensurate with the position as may be assigned from time to time

Job description

Enpure Ltd is seeking a proactive Site Administrator for a circa 3-month contract at our Guildford site. You will support everyday office functions and help keep project documentation organized and up to date.

Key duties include logging deliveries, coordinating site access, maintaining filing systems, preparing safety packs, and assisting with subcontractor onboarding and site communications. Applicants should be detail-oriented and capable of handling multiple tasks in a busy environment.