On-Site Admin & Documentation Specialist

Farrans; Oxford; On-site; GBP 26,000 - 32,000; Full time

Job summary

Farrans in Oxford is seeking a Site Administrator to support project delivery by handling document control, MSite admin, and front-of-house duties on a busy site.

You will work with stakeholders to ensure paperwork compliance, manage deliveries, assist with inductions, and help close out site activities in line with Quality and H&S procedures. Strong communication and IT skills are essential.

Qualifications

• Excellent communication skills, both written and verbal.
• Capable of working on own initiative within a team.
• Confident in asking questions, seeking and clarifying information.
• Able to prioritise, multitask and work to deadlines.
• Previous construction industry experience.

Responsibilities

• Document control including inputting data and uploading documents into Sharepoint and Aconex (Farrans Document Management System) and ensure all paperwork is filled as per procedures for Quality and H&S.
• Project Superuser for MSite; issue registration emails to new users and monitor expiry dates for trade cards, run reports and audits.
• Assist Accounts with invoices signed and approved quickly; manage delivery docket approval process and obtain approvals on site in a timely manner.
• Main point of contact for visitors to site/front of house; greet clients, ensure sign-in and PPE, assist inductions.
• Carry out general office duties including ordering office supplies, PPE and consumables; update information boards on site.
• Support Social Value Team; liaise with stakeholders, produce progress reports and coordinate CCS audits.

Skills

Excellent communication

Teamwork

Questioning

Prioritisation & multitasking

Construction industry experience

Tools

Microsoft Office

Job description

Farrans in Oxford is seeking a Site Administrator to support project delivery by handling document control, MSite admin, and front-of-house duties on a busy site.

You will work with stakeholders to ensure paperwork compliance, manage deliveries, assist with inductions, and help close out site activities in line with Quality and H&S procedures. Strong communication and IT skills are essential.