OHU Administrator - Flexible Part-Time (Colwyn Bay)

Adecco; Colwyn Bay; On-site; GBP 16,000 - 23,000; Part time

Job summary

North Wales Police is seeking an OHU Administrator to join the Occupational Health Unit in Colwyn Bay. This temporary, part-time position supports staff wellbeing through efficient administrative duties and diary management.

You will coordinate appointments, manage documentation and liaise with external services while maintaining strict confidentiality and compliance with health and safety policies.

Qualifications

• NVQ Level 3 or equivalent in Administration.
• Proficient IT skills including Word, Excel, Outlook.
• Experience transcribing from audio tapes.
• Strong report and correspondence composition abilities.
• Excellent organisational skills with the ability to prioritise effectively.
• Knowledge of medical confidentiality and the Access to Medical Records Act 1988.
• Good communication skills, especially in sensitive situations.
• Desirable: Knowledge of medical secretarial functions.

Responsibilities

• Provide typing and secretarial support for key personnel, managing queries in their absence.
• Administer Occupational Health appointments and clinics, ensuring files are accurate and up-to-date.
• Record and type concise updates related to staff medical conditions for occupational health files.
• Maintain and coordinate appointment diaries, ensuring seamless scheduling.
• Manage administration for Physiotherapy and Psychological treatment applications, promoting services at The Police Treatment Centre (PTC).
• Coordinate referrals to external counselling providers and physiotherapists.
• Arrange Welfare Screening appointments, liaising with counsellors and booking necessary facilities.
• Communicate with external agencies regarding report requests.
• Review and maintain administrative procedures, utilising your initiative for document preparation.
• Oversee administrative processes related to specialist budgets and pre-employment documentation.
• Handle various administrative tasks including inquiries, typing, photocopying, and filing.
• Order stationery supplies for the Occupational Health Unit.
• Ensure timely processing of authorised invoices and update relevant databases.
• Comply with North Wales Policies on equal opportunities and health and safety in all service delivery.

Skills

Administration

Word Processing

Transcribing audio

Microsoft Office

Communication

Confidentiality

Education

NVQ Level 3 in Administration

Tools

Microsoft Office

Job description

North Wales Police is seeking an OHU Administrator to join the Occupational Health Unit in Colwyn Bay. This temporary, part-time position supports staff wellbeing through efficient administrative duties and diary management.

You will coordinate appointments, manage documentation and liaise with external services while maintaining strict confidentiality and compliance with health and safety policies.