Oh Admin

Manpower, Inc.; Folkestone; On-site; GBP 17,000 - 24,000; Full time

Benefits offered by this job

£14.87 per hour

Monday to Friday working pattern

Experience within Occupational Health

Supportive team environment

Job summary

Manpower, Inc. in Folkestone seeks an Occupational Health Administrator on a temporary basis to support clinicians, managers and employees while ensuring confidential and efficient OH processes.

You will coordinate appointments, manage OH records and assist with clinical administration. The role involves diary management, handling enquiries, inputting records in the OH eOPAS system and supporting periodic medical assessments and referrals.

Qualifications

• Previous administration experience, ideally within Occupational Health, healthcare, HR, or a similar environment.
• Excellent communication skills with a professional and confident telephone manner.
• Strong organisational and time management skills.
• The ability to prioritise workloads and adapt to changing demands at short notice.
• Exceptional attention to detail and commitment to accuracy.
• The ability to work independently and use initiative.
• Experience building effective working relationships with employees and managers at all levels.
• A professional, trustworthy, and confidential approach.

Responsibilities

• Provide reception and administrative support, including meeting employees attending Occupational Health appointments.
• Manage incoming telephone calls and Occupational Health enquiries professionally.
• Accurately input and maintain records within the OH eOPAS system.
• Support the management of clinician diaries, ensuring adequate scheduling of clinics, meetings, training sessions, and appointments.
• Act as a key user of the OH eOPAS system, including:Booking periodic medical assessments.Promoting completed medical questionnaires.Managing and booking management referrals.Providing support to team members and reporting system issues to the provider.
• Coordinate periodic medical appointments with managers and planners to ensure employees remain compliant with Company Medical Standards.
• Support the Occupational Health Assistant and Senior Nurse in the triaging of referrals.
• Coordinate pre-employment medical assessments in line with company medical standards.
• Support the clinical team with the accurate recording and maintenance of Occupational Health documentation.
• Assist management with planning, scheduling, and general administrative activities.
• Ensure all records are maintained accurately and confidentially at all times.

Skills

Administration experience

Excellent communication

Organisational skills

Attention to detail

Independent working

Confidential handling

Tools

OH eOPAS system

Job description

Location: Folkestone
Contract: Temporary (8 Weeks)
Pay Rate: £14.87 per hour
Hours:

• Weeks 1-4: 37.5 hours per week, Monday to Friday
• Weeks 5-8: 15 hours per week, Monday to Friday (2 full days)

The Role

We are seeking a professional and organised Occupational Health Administrator to join our Occupational Health team on a temporary basis. This is a varied administrative position supporting clinicians, managers, and employees while ensuring Occupational Health processes are delivered efficiently and confidentially.
The successful candidate will be responsible for coordinating appointments, managing Occupational Health records, supporting clinical administration, and acting as a key user of the OH eOPAS system.

Key Responsibilities

• Provide reception and administrative support, including meeting employees attending Occupational Health appointments.
• Manage incoming telephone calls and Occupational Health enquiries professionally.
• Accurately input and maintain records within the OH eOPAS system.
• Support the management of clinician diaries, ensuring adequate scheduling of clinics, meetings, training sessions, and appointments.
• Act as a key user of the OHeOPAS system, including:Booking periodic medical assessments.Promoting completed medical questionnaires.Managing and booking management referrals.Providing support to team members and reporting system issues to the provider.
• Coordinate periodic medical appointments with managers and planners to ensure employees remain compliant with Company Medical Standards.
• Support the Occupational Health Assistant and Senior Nurse in the triaging of referrals.
• Coordinate pre-employment medical assessments in line with company medical standards.
• Support the clinical team with the accurate recording and maintenance of Occupational Health documentation.
• Assist management with planning, scheduling, and general administrative activities.
• Ensure all records are maintained accurately and confidentially at all times.

About You

To be successful in this role, you will have:

• Previous administration experience, ideally within Occupational Health, healthcare, HR, or a similar environment.
• Excellent communication skills with a professional and confident telephone manner.
• Strong organisational and time management skills.
• The ability to prioritise workloads and adapt to changing demands at short notice.
• Exceptional attention to detail and commitment to accuracy.
• The ability to work independently and use initiative.
• Experience building effective working relationships with employees and managers at all levels.
• A professional, trustworthy, and confidential approach.
• The ability to remain calm and productive within a busy and fast-paced environment.

What We Offer

• £14.87 per hour
• Monday to Friday working pattern
• Opportunity to gain experience within a busy Occupational Health function
• Supportive team environment