OHU Administrator

Confidential; Colwyn Bay; Sur place; GBP 16 000 - 23 000; Temps partiel

Résumé du poste

North Wales Police is seeking an OHU Administrator (Temporary, Part-Time) in Colwyn Bay. The role focuses on administrative support for the Occupational Health Unit, managing appointments, diaries, and documentation to support staff wellbeing.

The post requires confidentiality, strong IT skills, and experience in medical administration. Flexible part-time hours promote work-life balance within public services.

Qualifications

• NVQ Level 3 or equivalent in Administration/Word Processing or relevant experience.
• Proficient in Microsoft Office applications.
• Experience in transcribing from audio tapes.
• Strong report and correspondence composition abilities.
• Excellent organisational skills with the ability to prioritise effectively.
• Knowledge of medical confidentiality and the Access to Medical Records Act 1988.

Responsabilités

• Provide typing and secretarial support for key personnel, managing queries in their absence.
• Administer Occupational Health appointments and clinics, ensuring files are accurate and up-to-date.
• Record and type concise updates related to staff medical conditions for occupational health files.
• Maintain and coordinate appointment diaries, ensuring seamless scheduling.
• Oversee administration for budgets and pre-employment documentation.
• Order stationery for the unit and process authorised invoices.

Connaissances

Microsoft Office proficiency

Transcription from audio

Report writing

Organisational skills

Confidentiality knowledge

Communication skills

Compassionate approach

Formation

NVQ Level 3 in Administration/Word Processing

Outils

MS Office

Description du poste

Job Advertisement: OHU Administrator (Temporary, Part-Time)

Location: Colwyn Bay | Hourly Rate: 14.10 | Contract Type: Temporary | Working Pattern: Part-Time - 24 hours a week

Are you an organised and efficient individual looking to make a positive impact in public services? Our client North Wales Police are seeking a dedicated OHU Administrator to join their Occupational Health Unit team! This is an exciting opportunity to support the wellbeing of staff while honing your administrative skills in a dynamic environment.

Overall Purpose of the Role:

As the OHU Administrator, you will provide essential administrative support to the Occupational Health Unit, assisting the Occupational Health Unit Manager, Force Medical Advisor, and Occupational Health Nurse Adviser. Your contributions will help ensure the smooth operation of the unit and the wellbeing of its staff members.

Key Responsibilities:

• Provide typing and secretarial support for key personnel, managing queries in their absence.
• Administer Occupational Health appointments and clinics, ensuring files are accurate and up-to-date.
• Record and type concise updates related to staff medical conditions for occupational health files.
• Maintain and coordinate appointment diaries, ensuring seamless scheduling.
• Manage administration for Physiotherapy and Psychological treatment applications, promoting services at The Police Treatment Centre (PTC).
• Coordinate referrals to external counselling providers and physiotherapists.
• Arrange Welfare Screening appointments, liaising with counsellors and booking necessary facilities.
• Communicate with external agencies regarding report requests.
• Review and maintain administrative procedures, utilising your initiative for document preparation.
• Oversee administrative processes related to specialist budgets and pre-employment documentation.
• Handle various administrative tasks including inquiries, typing, photocopying, and filing.
• Order stationery supplies for the Occupational Health Unit.
• Ensure timely processing of authorised invoices and update relevant databases.
• Comply with North Wales Policies on equal opportunities and health and safety in all service delivery.

Minimum Criteria:

• NVQ Level 3 or equivalent in Administration/Word Processing or relevant experience.
• Intermediate IT skills, including proficiency in Microsoft Office applications.
• Experience in transcribing from audio tapes.
• Strong report and correspondence composition abilities.
• Excellent organisational skills with the ability to prioritise effectively.
• Knowledge of medical confidentiality and the Access to Medical Records Act 1988.
• Good communication skills, especially in sensitive situations.
• A compassionate approach when dealing with people.
• Desirable: Knowledge of medical secretarial functions.

Contribute to the wellbeing of staff in the public services sector.

Work in a supportive and collaborative environment.

Flexible part-time hours that promote work-life balance.

Note: This job description is not exhaustive and may evolve with the needs of the organisation. The Chief Constable reserves the right to transfer the post holder to any other location within the North Wales Police area following consultation with the Staff Side.

Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.