OHU Administrator

Adecco; Colwyn Bay; Sur place; GBP 16 000 - 23 000; Temps partiel

Résumé du poste

North Wales Police is seeking an OHU Administrator to join the Occupational Health Unit in Colwyn Bay. This temporary, part-time position supports staff wellbeing through efficient administrative duties and diary management.

You will coordinate appointments, manage documentation and liaise with external services while maintaining strict confidentiality and compliance with health and safety policies.

Qualifications

• NVQ Level 3 or equivalent in Administration.
• Proficient IT skills including Word, Excel, Outlook.
• Experience transcribing from audio tapes.
• Strong report and correspondence composition abilities.
• Excellent organisational skills with the ability to prioritise effectively.
• Knowledge of medical confidentiality and the Access to Medical Records Act 1988.
• Good communication skills, especially in sensitive situations.
• Desirable: Knowledge of medical secretarial functions.

Responsabilités

• Provide typing and secretarial support for key personnel, managing queries in their absence.
• Administer Occupational Health appointments and clinics, ensuring files are accurate and up-to-date.
• Record and type concise updates related to staff medical conditions for occupational health files.
• Maintain and coordinate appointment diaries, ensuring seamless scheduling.
• Manage administration for Physiotherapy and Psychological treatment applications, promoting services at The Police Treatment Centre (PTC).
• Coordinate referrals to external counselling providers and physiotherapists.
• Arrange Welfare Screening appointments, liaising with counsellors and booking necessary facilities.
• Communicate with external agencies regarding report requests.
• Review and maintain administrative procedures, utilising your initiative for document preparation.
• Oversee administrative processes related to specialist budgets and pre-employment documentation.
• Handle various administrative tasks including inquiries, typing, photocopying, and filing.
• Order stationery supplies for the Occupational Health Unit.
• Ensure timely processing of authorised invoices and update relevant databases.
• Comply with North Wales Policies on equal opportunities and health and safety in all service delivery.

Connaissances

Administration

Word Processing

Transcribing audio

Microsoft Office

Communication

Confidentiality

Formation

NVQ Level 3 in Administration

Outils

Microsoft Office

Description du poste

Job Advertisement: OHU Administrator (Temporary, Part-Time)

Location: Colwyn Bay
Hourly Rate: 14.10
Contract Type: Temporary
Working Pattern: Part-Time - 24 hours a week

Are you an organised and efficient individual looking to make a positive impact in public services? Our client North Wales Police are seeking a dedicated OHU Administrator to join their Occupational Health Unit team! This is an exciting opportunity to support the wellbeing of staff while honing your administrative skills in a dynamic environment.

Overall Purpose of the Role:

As the OHU Administrator, you will provide essential administrative support to the Occupational Health Unit, assisting the Occupational Health Unit Manager, Force Medical Advisor, and Occupational Health Nurse Adviser. Your contributions will help ensure the smooth operation of the unit and the wellbeing of its staff members.

Key Responsibilities

• Provide typing and secretarial support for key personnel, managing queries in their absence.
• Administer Occupational Health appointments and clinics, ensuring files are accurate and up-to-date.
• Record and type concise updates related to staff medical conditions for occupational health files.
• Maintain and coordinate appointment diaries, ensuring seamless scheduling.
• Manage administration for Physiotherapy and Psychological treatment applications, promoting services at The Police Treatment Centre (PTC).
• Coordinate referrals to external counselling providers and physiotherapists.
• Arrange Welfare Screening appointments, liaising with counsellors and booking necessary facilities.
• Communicate with external agencies regarding report requests.
• Review and maintain administrative procedures, utilising your initiative for document preparation.
• Oversee administrative processes related to specialist budgets and pre-employment documentation.
• Handle various administrative tasks including inquiries, typing, photocopying, and filing.
• Order stationery supplies for the Occupational Health Unit.
• Ensure timely processing of authorised invoices and update relevant databases.
• Comply with North Wales Policies on equal opportunities and health and safety in all service delivery.

Minimum Criteria

To be successful in this role, you should possess:

• NVQ Level 3 or equivalent in Administration/Word Processing or relevant experience.
• Intermediate IT skills, including proficiency in Microsoft Office applications.
• Experience in transcribing from audio tapes.
• Strong report and correspondence composition abilities.
• Excellent organisational skills with the ability to prioritise effectively.
• Knowledge of medical confidentiality and the Access to Medical Records Act 1988.
• Good communication skills, especially in sensitive situations.
• A compassionate approach when dealing with people.
• Desirable: Knowledge of medical secretarial functions.

• Contribute to the wellbeing of staff in the public services sector.
• Work in a supportive and collaborative environment.
• Flexible part-time hours that promote work-life balance.

Note: This job description is not exhaustive and may evolve with the needs of the organisation. The Chief Constable reserves the right to transfer the post holder to any other location within the North Wales Police area following consultation with the Staff Side.