Office Services & Facilities Coordinator

Taylor James Resourcing; Greater London; On-site; GBP 30,000 - 32,000; Full time

Job summary

Taylor James Resourcing is seeking an Office Services Assistant in London to support a professional services team. The role focuses on facilities, mail handling, and general office operations within a friendly environment.

The successful candidate will join a busy Professional Support team, work with contractors, manage tickets, and help maintain a secure, efficient workplace at our City of London offices. Salary £30,000–£32,000, permanent contract.

Responsibilities

• Managing tickets via our ticketing system and coordinating actions to ensure timely resolution
• Understand the H&S side of this role and incorporate it into daily tasks and weekly H&S checks
• Carry out morning floor walks to identify facilities issues, resolving minor items directly and raising tickets for further action where required
• Assist with allocating access fobs and building key management
• Working with contractors to ensure they receive the site induction, that all works are done
• Manage archiving tasks in accordance with internal procedures and GDPR guidelines, supporting the secure storage and destruction of records
• Prepare meeting rooms and event spaces according to specific requirements, ensuring all equipment, furniture, and materials are in place and the environment is clean, professional, and ready for use
• Receive and distribute fresh fruit deliveries to all tea kitchens across the building three times a week
• Handle all incoming and outgoing mail and deliveries efficiently
• Sign for parcels, packages, and courier items, ensuring prompt notification or delivery to recipients
• Open, sort, and scan regular mail for internal distribution
• Frank outgoing mail and manage international post by logging details online and notifying team administrators of tracking numbers
• Take responsibility for keeping the mailroom clean, tidy, and well-organised to support smooth daily operations and a professional appearance
• Monitor printer supplies throughout the building, ensuring paper is replenished regularly and low toner alerts are addressed promptly to minimise disruption
• Order consumables and maintain account balances for the franking machine to ensure uninterrupted service

Job description

Taylor James Resourcing is seeking an Office Services Assistant in London to support a professional services team. The role focuses on facilities, mail handling, and general office operations within a friendly environment.

The successful candidate will join a busy Professional Support team, work with contractors, manage tickets, and help maintain a secure, efficient workplace at our City of London offices. Salary £30,000–£32,000, permanent contract.