Facilities Coordinator

VWA (Victoria Wall Associates); Greater London; On-site; GBP 45,000 - 55,000; Full time

Job summary

Victoria Wall Associates in London is seeking a polished Facilities Coordinator on a temporary basis to run the Mayfair office. The role is fully office‑based, with responsibilities spanning facilities, office operations and vendor management, plus providing Reception cover when required.

Key duties include coordinating maintenance, managing suppliers, organizing meeting spaces, and ensuring health and safety records are up to date.

Qualifications

• Experience in facilities or office management, ideally within professional or financial services.
• Skilled at managing suppliers and resolving issues quickly.
• Highly organised, reliable and detail‑oriented.
• Professional, personable and comfortable in a client‑facing environment.
• Able to prioritise independently in a busy office.
• Strong communication and administrative skills.
• Comfortable providing Reception support as needed.

Responsibilities

• Oversee daily office and facilities operations, ensuring a high standard is maintained throughout.
• Act as the main point of contact for building management, maintenance providers, cleaners, couriers and other suppliers.
• Co‑ordinate repairs, maintenance visits and office improvements.
• Manage office supplies, stationery, refreshments and catering.
• Support health and safety, including maintaining relevant records and coordinating compliance checks.
• Assist with meeting room set‑up and ensure client‑facing areas are presentable.
• Co‑ordinate access passes, keys, deliveries and post.
• Support office moves, desk set‑ups and onboarding logistics.
• Provide professional Reception cover during absence, breaks or busy periods, including greeting visitors and answering calls.

Skills

Office management

Vendor management

Communication skills

Administrative skills

Reception support

Job description

Facilities Coordinator

Temporary

Financial Services

Mayfair, London

Full-time, 8:00am-5:00pm, Monday-Friday

Fully office-based

Up to £50,000 temp equivalent

7-FCA/NCW

A boutique financial services firm is seeking a polished, proactive temporary Facilities Coordinator to ensure the smooth day-to-day running of its Mayfair office. This is a hands‑on role with responsibility for facilities, office operations and vendor management, alongside providing Reception cover when required.

Key responsibilities:

• Oversee daily office and facilities operations, ensuring a high standard is maintained throughout.
• Act as the main point of contact for building management, maintenance providers, cleaners, couriers and other suppliers.
• Co‑ordinate repairs, maintenance visits and office improvements.
• Manage office supplies, stationery, refreshments and catering.
• Support health and safety, including maintaining relevant records and coordinating compliance checks.
• Assist with meeting room set‑up and ensure client‑facing areas are presentable.
• Co‑ordinate access passes, keys, deliveries and post.
• Support office moves, desk set‑ups and onboarding logistics.
• Provide professional Reception cover during absence, breaks or busy periods, including greeting visitors and answering calls.

Candidate profile:

• Previous facilities, office management or workplace coordination experience, ideally within professional or financial services.
• Confident managing suppliers and resolving practical issues quickly.
• Highly organised, reliable and detail‑oriented.
• Professional, personable and comfortable in a client‑facing environment.
• Able to prioritise independently in a busy office.
• Strong communication and administrative skills.
• Comfortable providing Reception support as needed.

This is an excellent opportunity for someone who enjoys being at the centre of a high-performing office and takes pride in delivering a seamless workplace experience.