Office Reception and Facilities Coordinator

United Kingdom Accreditation Service; Staines-upon-Thames; Hybride; GBP 25 000 - 30 000; Plein temps

Résumé du poste

UKAS in Staines-upon-Thames is seeking an organised Office Reception and Facilities Coordinator for a 12-month fixed-term contract. You will lead front-of-house, welcome visitors professionally, and coordinate meeting rooms, catering, post, deliveries and general office supplies.

The role also covers facilities checks, arranging maintenance, liaising with suppliers and contractors, and providing administrative support to the Health and Safety team and the CEO's Executive Assistant.

Qualifications

• Strong organisational and communication skills.
• Ability to manage competing priorities and work accurately.
• Front-of-house experience and professional visitor welcome.

Responsabilités

• Lead reception services and provide a professional welcome to visitors.
• Coordinate meeting rooms, catering, post, deliveries and general office supplies.
• Support facilities checks, arrange maintenance, liaise with suppliers and contractors.
• Provide administrative support to Health and Safety team and CEO's Executive Assistant.
• Coordinate meetings, take minutes, track actions, arrange travel and processing expenses.

Connaissances

Reception coordination

Facilities coordination

Administrative support

Communication skills

Organisational skills

Description du poste

12 Month Fixed Term ContractUKAS is looking for an organised, proactive and approachable Office Reception and Facilities Coordinator to support the smooth day-to-day running of our head office in Staines-upon-Thames. This is a varied role that combines front-of-house responsibilities, facilities coordination and administrative support across the organisation. You will lead reception services and provide a professional welcome to visitors, while coordinating meeting rooms, catering, post, deliveries and general office supplies. You will also help maintain a safe, efficient and well-presented working environment by supporting facilities checks, arranging maintenance, liaising with suppliers and contractors and keeping accurate records. Alongside these duties, you will provide administrative support to the Health and Safety team and the Executive Assistant to the CEO. This will include coordinating meetings, taking minutes, tracking actions, arranging travel, processing expenses and helping to organise company events. We are looking for someone with strong organisational and communication skills who can manage competing priorities, work accurately and build effective relationships with colleagues, visitors and external contacts. You should be confident using your initiative, resolving day-to-day issues and escalating matters appropriately when required. This is an excellent opportunity to join UKAS in a broad and hands-on role that makes an important contribution to the effective running of the organisation.

Please note this role is an office-based role, Monday-Friday, at our Head Office in Staines, upon-Thames and is being offered on a 12-month fixed-term contract.

Equity, Diversity and Inclusion: Fostering a Culture of Belonging

UKAS is proud to be the United Kingdom’s National Accreditation Body. We wouldn’t be able to do what we do without a diverse mix of minds, backgrounds and experiences.

UKAS is committed to promoting a culture of belonging and values the differences and uniqueness that everyone brings to the organisation.

We welcome candidates across all types of backgrounds, circumstances and identities to support our Equity, Diversity and Inclusion (EDI) commitments.

Candidate Privacy Notice:

https://www.ukas.com/wp-content/uploads/2021/01/UKAS-Candidate-Privacy-Notice.pdf