Office Operations & Facilities Lead

Vedder; Greater London; On-site; GBP 36,000 - 48,000; Full time

Job summary

Vedder's London office is seeking an Operations Coordinator to support the London Office Manager in delivering operational excellence across facilities, administration and safety.

In this role you will coordinate facilities services, manage vendors, support onboarding and HR records, help with health and safety compliance and prepare operational reporting, ensuring a professional experience for visitors and staff.

Qualifications

• Previous administrative or operational experience within a law firm or professional services environment.
• Experience coordinating workplace operations and facilities services, including management of contractors and service providers.
• Understanding of England and Wales solicitor qualification process (desirable).
• Health & Safety qualification (IOSH/NEBOSH) (desirable).
• DSE assessor qualification (desirable).

Responsibilities

• Coordinate facilities services and vendor management for the London office.
• Assist the London Office Manager with onboarding, calendars and workload management.
• Maintain personnel records, health and safety compliance and data accuracy.
• Coordinate invoice processing, expenses and vendor reconciliations.
• Support the London Trainee Solicitor Programme administration and deadlines.
• Prepare operational reporting and support office events and activities.

Skills

Organisational skills

Time management

Analytical skills

Communication

Multitasking

Calm under pressure

Discretion

Client interaction

Education

Experience in professional services environment

Tools

Microsoft Office

Job description

Vedder's London office is seeking an Operations Coordinator to support the London Office Manager in delivering operational excellence across facilities, administration and safety.

In this role you will coordinate facilities services, manage vendors, support onboarding and HR records, help with health and safety compliance and prepare operational reporting, ensuring a professional experience for visitors and staff.