London Office Operations & Facilities Coordinator

Vedder Price LLP; Greater London; Vor Ort; GBP 36.000 - 48.000; Vollzeit

Zusammenfassung

Vedder Price LLP’s London office is seeking an Operations Coordinator to assist the Office Manager in delivering smooth and efficient operations. You will coordinate facilities services, security, onboarding and trainee programmes, while maintaining compliance with firm policies.

You will manage supplier relationships, security processes and annual health & safety duties, ensuring high standards and a professional environment for clients and staff in a fast-paced law firm setting.

Qualifikationen

• Previous administrative or operational experience within a law firm or professional services environment.

Aufgaben

• Coordinate the delivery of facilities services across the London office, including maintenance, repairs, cleaning, office moves and workspace reconfigurations.
• Coordinate building management, contractors, vendors and service providers, including RAMS reviews and access arrangements.
• Review supplier performance, service standards and costs to ensure effective service delivery.
• Coordinate office access control and security processes.
• Support the London Office Manager with employee onboarding and workload management.
• Maintain personnel, employment, health and safety records in line with firm policies.
• Maintain office calendars and issue entitlement updates.
• Administer the London Trainee Solicitor Programme, including onboarding and development, rotations and compliance requirements.
• Coordinate invoice and expense administration, including processing vendor invoices and reconciling statements.
• Coordinate health & safety measures including risk assessments and safety inductions.
• Prepare operational reporting on attendance, headcount and leave-related metrics.

Kenntnisse

Facilities coordination

Office operations

Vendor management

Health & safety awareness

Ausbildung

Health & Safety qualification (IOSH/NEBOSH)

DSE assessor qualification

England & Wales solicitor qualification process knowledge

Tools

Microsoft Office Suite

Jobbeschreibung

Vedder Price LLP’s London office is seeking an Operations Coordinator to assist the Office Manager in delivering smooth and efficient operations. You will coordinate facilities services, security, onboarding and trainee programmes, while maintaining compliance with firm policies.

You will manage supplier relationships, security processes and annual health & safety duties, ensuring high standards and a professional environment for clients and staff in a fast-paced law firm setting.