Facilities Operations & Compliance Coordinator

CBRE Group, Inc.; Greater London; On-site; GBP 28,000 - 36,000; Full time

Job summary

CBRE Global Workplace Solutions is recruiting a Facilities Administrator to join the team in London. You will handle administration duties in support of the Facilities Operations team, organising meetings, managing rosters and maintaining records to keep services running smoothly.

The role requires strong communication, IT skills (Word/Excel/PowerPoint) and a proactive, collaborative approach to work. You’ll support compliance, reporting, and vendor coordination while protecting confidentiality

Qualifications

• Strong written and verbal communication with staff at all levels.
• IT literate with Microsoft Word, Excel and PowerPoint proficiency.
• Proven customer service skills with professional approach.
• Ability to prioritise a varied workload and meet deadlines.
• Self-motivated, accurate and detail-oriented.
• Collaborative team player with cross-functional experience.

Responsibilities

• Organise team meetings, take minutes and track actions through to closure.
• Manage weekly team rota and assist with timesheet entries.
• Maintain team distribution lists and provide cover for the Technical Administrator.
• Maintain training matrix and coordinate with EHS for training.
• Coordinate workplace inspections and log findings and remedial actions.
• Manage PPE issue and inspection records.
• Maintain shared drive and ensure service sheets and compliance documents are filed.
• Support work order management and CMMS health checks.
• Compile monthly waste and utility data; highlight trends.
• Collate customer feedback and ensure timely action plans.
• Provide financial administration: quotes, purchase orders, expenses.
• Build relationships with vendors and cross-functional partners; assist IT/escalate as needed.
• Handle confidential information with discretion.
• Undertake ad-hoc duties as directed by Facilities Management.

Skills

Communication

IT literacy

Customer service

Prioritisation

Attention to detail

Teamwork

Adaptability

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

CBRE Global Workplace Solutions is recruiting a Facilities Administrator to join the team in London. You will handle administration duties in support of the Facilities Operations team, organising meetings, managing rosters and maintaining records to keep services running smoothly.

The role requires strong communication, IT skills (Word/Excel/PowerPoint) and a proactive, collaborative approach to work. You’ll support compliance, reporting, and vendor coordination while protecting confidentiality