London Office Operations & Facilities Coordinator

Quantum Motion; Greater London; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

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Pension

Private medical insurance

Laptop provided

Life Assurance

Cycle-to-work

Flexible working

Central London location

Job summary

Quantum Motion in London is seeking an Office Coordinator to support the Office Manager and the wider Operations team. You will help keep the London workplace safe, well-maintained, highly organised and welcoming for colleagues and visitors.

Initially you will handle recurring facilities tasks, onboarding, vendor relations and Health & Safety administration, before taking on more complex workflows as you grow.

Qualifications

• Excellent organisational skills with ability to manage multiple priorities.
• Proactive in identifying issues and resolving them.
• Strong communication and interpersonal abilities.
• Comfortable collaborating with employees, suppliers and contractors.
• Attention to detail and strong record-keeping.
• Willingness to work predominantly on-site in London.

Responsibilities

• Welcome visitors, manage sign-ins and direct enquiries.
• Coordinate meeting rooms, tidy shared areas and report maintenance.
• Handle post, deliveries and office supplies; assist with invoices.
• Support Health & Safety administration and routine checks.
• Prepare desks, access passes and onboarding materials for new starters.
• Liaise with contractors, suppliers and building management.

Skills

Organisational skills

Proactive problem solving

Communication skills

Interpersonal skills

Attention to detail

On-site work

Curiosity

Tools

Google Workspace

Job description

Quantum Motion in London is seeking an Office Coordinator to support the Office Manager and the wider Operations team. You will help keep the London workplace safe, well-maintained, highly organised and welcoming for colleagues and visitors.

Initially you will handle recurring facilities tasks, onboarding, vendor relations and Health & Safety administration, before taking on more complex workflows as you grow.