London Office Operations & Facilities Coordinator

Quantum; City of Westminster; Presencial; GBP 28.000 - 42.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

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Pension

Private medical insurance

Laptop provided

Life assurance

Cycle-to-work

Flexible working

Central London

Descripción de la vacante

Quantum Motion is seeking an Office Coordinator to support the Office Manager and wider Operations team in London. You will help keep the workplace safe, well-maintained, organized, and capable of delivering an outstanding day-to-day experience for staff and visitors.

Initially, you will handle defined recurring tasks across facilities management, vendor relations, onboarding, and Health & Safety administration, with opportunities to grow into more complex workflows and independent operations as

Formación

• Previous experience in office coordination, workplace operations, facilities, hospitality or a similar operational environment.
• Experience coordinating suppliers or contractors.
• Exposure to workplace Health & Safety administration.
• Experience working in a fast-growing or changing organisation.

Responsabilidades

• Help keep meeting rooms and shared areas tidy and functional. Report maintenance issues and assist with repairs and supplier arrangements under the Office Manager's guidance.
• Deliveries, Post & Supplies
• Handle post and deliveries, monitor office supplies, and assist with purchase orders and invoice administration.
• Health, Safety & Compliance Support
• Assist with routine checks, fire drills, incident records and equipment schedules. Report hazards or concerns to the Office Manager.
• Onboarding & Workplace Administration
• Help prepare desks, access passes and welcome materials for new starters. Maintain office records, checklists and handover notes.

Descripción del empleo

Quantum Motion is seeking an Office Coordinator to support the Office Manager and wider Operations team in London. You will help keep the workplace safe, well-maintained, organized, and capable of delivering an outstanding day-to-day experience for staff and visitors.

Initially, you will handle defined recurring tasks across facilities management, vendor relations, onboarding, and Health & Safety administration, with opportunities to grow into more complex workflows and independent operations as