Office Operations & Facilities Coordinator

Brookfield Asset Management Inc; Greater London; On-site; GBP 26,000 - 38,000; Full time

Job summary

Brookfield Asset Management Inc. is seeking an Office Coordinator to manage day-to-day office operations, maintenance requests and reception support at our London office.

The role ensures a safe, well-maintained and welcoming workplace, coordinating contractors and suppliers while supporting administrative tasks. You will log issues, arrange repairs, manage desk moves and oversee health and safety procedures, including audits, training coordination and vendor liaison.

Qualifications

• Minimum two years of office administration or coordination experience.
• Proficient in Microsoft Outlook, Word and PowerPoint.
• Excellent organization, time management and attention to detail, with the ability to priorities competing requests.
• Strong communication and interpersonal skills; confident liaising with people at all levels and with external suppliers.
• Proactive, decisive and resourceful; able to work independently, use initiative and resolve operational issues.
• Flexible, adaptable and resilient, with a collaborative team-focused approach.
• Practical understanding of office administration, facilities coordination, purchasing and vendor support.

Responsibilities

• Coordinate daily office operations and conduct daily floor walks; log, track and resolve maintenance issues and office malfunctions.
• Arrange repairs and out-of-hours work as needed, liaising with facilities management, cleaning, catering, security and other contractors.
• Monitor office equipment, general supplies, stationery and corporate-branded merchandise; replenish stock as required.
• Coordinate desk moves, reshuffles and workspace arrangements.
• Organize staff access passes and conduct weekly audits; respond to employee queries about facilities, equipment and building services.
• Act as a point of contact for vendors and contractors; assist with contracts, pricing negotiations and service arrangements.
• Support the implementation and ongoing management of office health and safety procedures, including reviewing contractor risk assessments and method statements and coordinating Fire Warden and First Aid training.
• Assist with planning and coordinating company social events.
• Provide reception coverage, visitor support and meeting-room bookings on occasions.
• Raise purchase orders and support invoicing and related administrative records.
• Liaise with senior management and internal teams; respond promptly to ad hoc office requests.
• Support the development, implementation and maintenance of office operational procedures to ensure the efficient running of the workplace.
• Support recruitment and selection of office staff where required.

Skills

Office administration

Coordination

MS Outlook

MS Word

PowerPoint

Communication

Organization

Vendor coordination

Facilities coordination

Purchasing

Job description

Brookfield Asset Management Inc. is seeking an Office Coordinator to manage day-to-day office operations, maintenance requests and reception support at our London office.

The role ensures a safe, well-maintained and welcoming workplace, coordinating contractors and suppliers while supporting administrative tasks. You will log issues, arrange repairs, manage desk moves and oversee health and safety procedures, including audits, training coordination and vendor liaison.