Office Operations & Facilities Coordinator

Talk Staff Group Ltd; East Midlands; On-site; GBP 18,000 - 23,000; Full time

Benefits offered by this job

24 days holiday plus banks and Buy & &

Job summary

Talk Staff Group Ltd in the East Midlands is seeking a proactive Admin Assistant to support the day-to-day running of a busy professional office. This varied role combines reception, facilities, administration and operational support to deliver a professional and welcoming experience for visitors and colleagues.

You will handle reception duties, coordinate meetings and catering, manage post and deliveries, arrange travel, and provide cover across the wider team.

Qualifications

• Experience in a professional office environment, ideally in reception, administration, facilities or office coordination.
• Excellent communication and customer service skills.
• Strong organisational skills and the ability to prioritise competing tasks.
• Good keyboard skills and confidence using computer systems.
• Excellent attention to detail and a commitment to accuracy.
• A flexible, proactive approach and the ability to work under pressure.
• The ability to handle confidential information with discretion.
• A willingness to learn and develop new skills.

Responsibilities

• Providing reception cover, welcoming visitors and handling telephone and email enquiries professionally.
• Preparing meeting rooms, arrange refreshments and coordinate catering where required.
• Managing incoming and outgoing post, deliveries and courier bookings.
• Arranging travel, accommodation, course bookings and meeting facilities.
• Maintaining office supplies, stationery, kitchen stock and printing equipment.
• Support office moves, new starter setups and leaver arrangements.
• Assist with facilities management, contractor visits and routine health and safety checks.
• Maintain accurate records, including archived files, office keys and equipment.
• Manage operational inboxes and respond to requests from colleagues.
• Support internal training, meetings and wider office projects.
• Handle confidential information appropriately and provide cover across the wider support team when needed.

Skills

Office environment experience

Excellent communication

Strong organisational skills

Good keyboard skills

Attention to detail

Flexible proactive attitude

Discretion with confidential data

Willingness to learn

Job description

Talk Staff Group Ltd in the East Midlands is seeking a proactive Admin Assistant to support the day-to-day running of a busy professional office. This varied role combines reception, facilities, administration and operational support to deliver a professional and welcoming experience for visitors and colleagues.

You will handle reception duties, coordinate meetings and catering, manage post and deliveries, arrange travel, and provide cover across the wider team.