Operations Assistant

Talk Staff Recruitment; Nottingham; On-site; GBP 29,000 - 36,000; Full time

Benefits offered by this job

Private Health Insurance

24 days holiday + banks + Buy & Sell

Rewards and discounts

Job summary

Talk Staff Recruitment in Nottingham is seeking a proactive Admin Assistant to support busy office operations. The role combines reception, facilities, administration, and operational support to deliver a professional, welcoming experience for visitors and colleagues.

You will handle front-desk tasks, coordinate rooms and catering, manage post and travel arrangements, and maintain office supplies. A flexible, detail-oriented approach and discretion with confidential information are essential.

Qualifications

• Experience in a professional office environment, ideally in reception, administration, facilities or office coordination.
• Excellent communication and customer service skills.
• Strong organisational skills and the ability to prioritise competing tasks.
• Good keyboard skills and confidence using computer systems.
• Excellent attention to detail and a commitment to accuracy.
• A flexible, proactive approach and the ability to work under pressure.
• The ability to handle confidential information with discretion.
• A willingness to learn and develop new skills.

Responsibilities

• Providing reception cover, welcoming visitors and handling telephone and email enquiries professionally.
• Preparing meeting rooms, arrange refreshments and coordinate catering where required.
• Managing incoming and outgoing post, deliveries and courier bookings.
• Arranging travel, accommodation, course bookings and meeting facilities.
• Maintaining office supplies, stationery, kitchen stock and printing equipment.
• Support office moves, new starter setups and leaver arrangements.
• Assist with facilities management, contractor visits and routine health and safety checks.
• Maintain accurate records, including archived files, office keys and equipment.
• Manage operational inboxes and respond to requests from colleagues.
• Support internal training, meetings and wider office projects.

Skills

Office experience

Communication

Organisation

Keyboard skills

Attention to detail

Flexibility

Confidentiality

Willingness to learn

Job description

Talk Staff Recruitment, Nottingham, Nottinghamshire, England

• £30k per year + depending on experience

We are looking for a proactive and organised Admin Assistant to support the smooth day-to-day running of a busy professional office.

This is a varied, hands-on role combining reception, facilities, administration and operational support. You’ll help deliver a professional and welcoming experience for visitors and colleagues, ensuring the office runs efficiently and essential tasks are completed to a high standard.

To be considered for the role, you’ll require the following essentials:

• Experience in a professional office environment, ideally in reception, administration, facilities or office coordination.
• Excellent communication and customer service skills.
• Strong organisational skills and the ability to prioritise competing tasks.
• Good keyboard skills and confidence using computer systems.
• Excellent attention to detail and a commitment to accuracy.
• A flexible, proactive approach and the ability to work under pressure.
• The ability to handle confidential information with discretion.
• A willingness to learn and develop new skills.

Within this position, you’ll also be:

• Providing reception cover, welcoming visitors and handling telephone and email enquiries professionally.
• Preparing meeting rooms, arrange refreshments and coordinate catering where required.
• Managing incoming and outgoing post, deliveries and courier bookings.
• Arranging travel, accommodation, course bookings and meeting facilities.
• Maintaining office supplies, stationery, kitchen stock and printing equipment.
• Support office moves, new starter setups and leaver arrangements.
• Assist with facilities management, contractor visits and routine health and safety checks.
• Maintain accurate records, including archived files, office keys and equipment.
• Manage operational in boxes and respond to requests from colleagues.
• Support internal training, meetings and wider office projects.
• Handle confidential information appropriately and provide cover across the wider support team when needed.

Hours and Salary

• Monday to Friday 9am - 5:30pm
• 24 days holiday plus banks and Buy & Sell holidays
• Rewards and discounts on leading brands
• Private Health Insurance

Talk Staff Recruitment is an established division of Talk Staff Group and works with companies throughout the East Midlands and UK with roles including many areas such as: Accountancy & Finance, Human Resources, Marketing, Contact Centre and Office Support.