Office & Operations Administrator

Acorn by Synergie; Exeter; On-site; GBP 21,000 - 30,000; Full time

Job summary

Acorn by Synergie is recruiting an organised Office & Operations Administrator to join an established drilling and engineering business. Based near Exeter/Newton Abbot, this 12-month maternity cover role supports operations, personnel, training, compliance and fleet management while working closely with leadership.

The ideal candidate will have solid administration experience, strong IT and data-recording skills, and the ability to manage multiple tasks, deadlines and regulatory requirements in

Qualifications

• Prior admin, office or operations experience.
• Excellent attention to detail and record-keeping.
• Strong IT and spreadsheet skills.
• Excellent communication skills.
• Able to work independently and meet deadlines.
• Experience in construction, engineering, transport or similar industry advantageous.
• Highly organised and proactive with ability to manage multiple priorities.

Responsibilities

• Coordinate weekly programming and manage booking forms.
• Maintain operational systems, including Keylogbook.
• Maintain staff records, training matrices and certification.
• Book training courses and manage CSCS requirements.
• Administer holiday and sickness records.
• Manage Ihasco and SiteDoc platforms.
• Maintain vehicle, insurance, MOT and taxation records.
• Manage driver information, licence checks and vehicle allocations.
• Administer TfL, ULEZ and Dartford Crossing accounts.
• Support general finance and office administration.

Skills

Administration experience

Attention to detail

IT proficiency

Spreadsheet skills

Communication skills

Independent work

Organisation

Multitasking

Job description

Office & Operations Administrator | Operations Administrator | Office Administrator

Newton Abbot / Exeter | 12-Month Maternity Cover | Full-Time | Potential for Ongoing Work

Introduction

Acorn by Synergie is recruiting on behalf of an established business within the drilling and engineering sector for an organised and proactive Office & Operations Administrator.

This is a 12-month maternity cover contract, with the potential for the role to continue beyond the initial term.

Working closely with the Drilling Supervisor, Directors and wider team, you'll provide essential administrative support across operations, personnel, training, compliance and fleet management.

What We Offer

• 12-month maternity cover contract.
• Potential for the role to continue beyond the initial term.
• Varied and hands-on administrative role.
• Opportunity to work across operations, personnel, compliance and fleet management.
• Join an established drilling and engineering business.

Key Duties

• Coordinate weekly programming and manage booking forms.
• Maintain operational systems, including Keylogbook.
• Maintain staff records, training matrices and certification.
• Book training courses and manage CSCS requirements.
• Administer holiday and sickness records.
• Manage Ihasco and SiteDoc platforms.
• Maintain vehicle, insurance, MOT and taxation records.
• Manage driver information, licence checks and vehicle allocations.
• Administer TfL, ULEZ and Dartford Crossing accounts.
• Support general finance and office administration.

Requirements

• Previous administration, office or operations experience.
• Excellent attention to detail and record-keeping skills.
• Strong IT and spreadsheet skills.
• Excellent communication skills.
• Ability to work independently and meet deadlines.
• Experience within construction, engineering, transport or a similar industry would be advantageous.
• Highly organised and proactive approach to work.
• Ability to manage multiple priorities effectively.