Office Manager & Team Coordinator

PATRIZIA Immobilien AG; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

PATRIZIA Immobilien AG is seeking an experienced office manager and team coordinator for their London office. The role focuses on providing business support and managing office operations, requiring strong organisational and communication skills. Candidates should have experience in a similar role, preferably within financial services. This position offers an opportunity to contribute to a positive workplace culture.

Qualifications

• Experience as an office manager, executive PA, or team coordinator.
• Proficiency in Microsoft Office, particularly PowerPoint, Word, and Excel.

Responsibilities

• Manage diary, travel bookings, and organise events.
• Oversee general office management and liaise with building management.
• Update presentations, proposals, and reports in company formats.

Skills

Organizational skills

Flexibility

Interpersonal communication

Microsoft Office proficiency

Job description

COMPANY

With operations around the world, PATRIZIA has been offering investment opportunities in real estate and infrastructure assets for institutional, semi-professional and private investors for 40 years. PATRIZIA manages more than EUR 55 billion in assets and employs over 900 professionals at 27 locations worldwide.

PATRIZIA has 50 real asset professional working in the APAC regions across 6 office locations. Our Canberra office has 18 staff and is located in Barton, Canberra.

Through its PATRIZIA Foundation, PATRIZIA is committed to social responsibility. The Foundation has helped around 250,000 children in need worldwide gain access to education and thus, has given them the chance of a better life over the last 25 years.

ROLE & RESPONSIBILITIES

We are seeking an experienced office manager and team coordinator. The role working closely with our Investment Solutions Group and other operations teams to providing business support, administrative functions as well as overseeing the general running of the Canberra office. In this role, you will gain exposure to a wide variety of business activities, using your business support and administrative skills to support the team.

SPECIFIC DUTIES
• Business support activities including:
– Diary management and coordination of travel bookings.
– Organisation of events including management or investor meetings, team offsites and social functions.
– Updating PowerPoint presentations, proposals and reports on company branded templates.
– Coordinating with other teams and offices across the PATRIZIA network.
• Office management duties:
– General running of the office including reception services.
– Liaising with building management, maintenance and contractors.
– Maintaining subscriptions and contracts, including expense processing.
– Health and safety, including coordinating fire wardens and first aid officers

DESIRED CORE CAPABILITIES, SKILLS & EXPERIENCE

You will need relevant experience as an office manager, executive PA or team coordinator, preferably with within a financial services environment, Including:
• Excellent organizational stills, with the ability to manage multiple tasks and projects.
• Flexibility, initiative and the ability to learn on the job.
• Strong written, oral and interpersonal communication skills.
• Demonstrated Microsoft Office skills, particularly PowerPoint, Word, and Excel.
Overall, we are seeking a great team member to further contribute to our positive office environment.

VALUES

PATRIZIA is an equal opportunities employer and does not discriminate on the grounds of age, disability, sex, sexual orientation, gender reassignment, gender identity, marriage, civil partnership, pregnancy, maternity, race (including colour and ethnic or national origins), religion or belief.

• Help build and maintain a positive culture within the organisation, acting in line with the company values at all times.
• Ensure commitment and compliance with internal control systems, policies, and compliance initiatives.
• Work in an integrated, open, and positive manner with all staff members.
PATRIZIA is a flexible organisation and we welcome the opportunity to talk about what arrangements may work best for you.