Office Manager / PA

Motofix Group; High Wycombe; Sur place; GBP 34 000 - 42 000; Plein temps

Avantages offerts par ce poste

Excellent salary plus incentive pay (3

Saturday morning rota shifts (paid OT)

30 days annual leave (inclusive of BH)

Free training and development

Employee long service rewards

Free uniform (PPE)

Life insurance

Résumé du poste

Motofix Group in High Wycombe is seeking an Office Manager/PA to support the Repair Centre Manager and oversee front-of-house operations. You will handle invoicing, credit control queries, HR administrative duties, time and attendance, and training coordination to ensure smooth branch operations.

You will supervise the reception team, coordinate recruitment activities, and manage office supplies and payroll-related records while maintaining high standards of customer service and compliance.

Qualifications

• Experience in Office Management in a customer-facing environment.

Responsabilités

• Supervision of customer reception team.
• Ensure professional front-of-house experience for all enquiries.
• Oversee duties of logistics team and Team leader.
• Manage day-to-day office administration to support branch operations.
• Process and raise invoices accurately and on time; liaise with accounts and resolve invoice queries.
• Track and report on customer invoicing progress and assist with month-end reporting.
• PA duties to Repair Centre Manager including diary management, meetings, payroll time and attendance, staff meetings and recruitment coordination.
• Support site compliance records including Health & Safety.

Connaissances

Office management

PA experience

Customer service

Attention to detail

IT skills

Outils

Microsoft Office

Description du poste

• Excellent salary plus incentive pay (subject to role progression)
• Saturday morning rota shifts (paid overtime)
• 30 days annual leave (inclusive of bank holidays)
• Free training and development
• Employee long service rewards
• Free uniform (and PPE)
• Life insurance

About the Role

As Office Manager / PA, you’ll be at the heart of branch operations—ensuring the smooth running of the office while providing proactive PA support to the Repair Centre Manager. You will take responsibility for supervising the front of house reception team, ensuring all visitors and customers are greeted professionally and looked after throughout their journey. In addition, you'll support the finance function by handling invoice processing and assisting with credit control queries, playing a vital role in the financial accuracy of site operations. This role requires initiative, attention to detail, and strong organisational skills to enhance productivity and efficiency within the branch as you will also take ownership of HR-related administrative duties, time and attendance records, and training coordination.

Key Responsibilities

• Supervision of customer reception team.
• Ensure customer receive a professional front-of-house experience with all enquiries handled promptly.
• Oversee the duties of the logistics team and Team leader.
• Manage day-to-day office administration to support seamless branch operations.
• Process and raise invoices accurately and on time; liaise with accounts and resolve invoice queries.
• Track and report on customer invoicing progress and assist with month-end reporting.
• Act as PA to the Repair Centre Manager in aspects of administration, including
  • Managing diaries, meetings, and correspondence.
  • Collate and submit accurate time and attendance records for payroll.
  • Coordinate and minute staff and operational meetings, ensuring actions are followed up.
  • Support recruitment activities including interview arrangements and onboarding paperwork.
  • Act as staff review / training coordinator and maintaining accurate related records.
  • Manage office supplies and equipment, ensuring operational readiness.
  • Support site BSi, Manufacture, Health & Safety compliance records.

About You

An office professional who thrives in a dynamic, fast-paced, customer-focused environment. With a strong sense of ownership, you will enjoy wearing multiple hats and being the go-to person for both internal teams and visiting customers. You’re equally comfortable handling a variety of administration duties, whilst also providing senior-level support.

What We Look For

• Experience in Office Management, within a customer-facing environment (automotive preferred).
• Previous PA experience combined with excellent communication and organisational skills.
• A personable, proactive professional with a strong customer service ethic.
• Excellent administrative and organisational abilities with strong attention to detail.
• Confident handling invoices, finance admin, and dealing with queries., in line with company processes.
• Strong IT skills, including proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to handle sensitive information with discretion.
• Team player who can also work independently and prioritise workload effectively.
• Full UK Driving Licence with willingness to travel locally if needed.

Salary: Up to £38,000 per annum (inc)
Contracted: 45 hrs per week
Attended Hours: Mon-Fri, 07:30-17:00 (on-site)