Office Manager - Manchester

GRAHAM Group; Manchester; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading company in the Civil Engineering sector is seeking an experienced Office Manager to ensure the smooth operation of their Manchester office. The ideal candidate will possess strong organizational skills and the ability to manage multiple tasks effectively. This full-time, permanent role offers a competitive salary and a range of benefits, including 35 days of annual leave, pension, and private medical cover.

Benefits

35 days Annual Leave

Pension

Life Assurance Scheme

Private Medical Cover

Qualifications

• Demonstrated experience as an Office Manager in a large organization.
• Clear understanding of office management responsibilities.
• Excellent communication and interpersonal skills.

Responsibilities

• Provide clerical support including word processing and document management.
• Coordinate maintenance and repairs of office equipment.
• Maintain office supplies inventory and manage travel arrangements.

Skills

Communication

Initiative

Problem Solving

Planning and Prioritising

Adaptability

Team Player

Education

NVQ Administration Level 2 or equivalent

Tools

Microsoft Office Suite

Job description

About The Role

JOB TITLE: Office Manager

REPORTING TO: Estimating Manager
NO. REPORTS: None
DIVISION: Civil Engineering
LOCATION: Manchester
CONTRACT TYPE: Permanent (37.5 hours Mon – Fri)
BENEFITS: 35 days Annual Leave, Pension, Life Assurance Scheme, Private Medical Cover,

Job Summary
We are seeking a highly organised and initiative driven Office Manager to join the GRAHAM
team on a full-time permanent contract! Based in our Manchester office, the successful candidate will play a critical role in ensuring the smooth functioning of our office, whilst supporting multiple divisions and maintaining effective communication between departments, clients, and vendors. If you are an experienced, motivated and detail-oriented individual with a passion for managing office operations, we encourage you to apply for this exciting opportunity.

Job Description
The Office Manager shall:
· Provide clerical support to the office teams, including word processing, scanning, photocopying, binding / laminating documents and post duties.
· Take and record messages accurately.
· Ensure all visitors are greeted and assisted and checked in promptly, maintaining a professional and welcoming atmosphere.
· Set up meeting rooms ahead of schedule and provide refreshments. Occasionally liaise with external vendors to provide catering.
· Coordinate maintenance and repairs of office equipment and facilities, liaising with vendors and service providers.
· Maintain office supplies inventory, placing orders when needed.
· Deal with incoming and outgoing mail.
· Book and record travel arrangements, utilising external providers.
· Maintain and organise company records and documents, ensuring they are correctly archived and easily accessible. · Assist with production of reports and documents to an acceptable standard
· Provide sites with Pre-printed stationery such as On Hire/Off Hire Books; Please Receive Books; Local Purchase Order Books and record the numbering and allocation of site details and user details for Accounts team
· Provide sites with Pre-paid Postage Return Labels, as and when required
· Provide additional support to other office-based teams when requested.

This job description is intended to give the post holder an appreciation of the role envisaged for the Office Manager and the range of duties to be undertaken. It does not attempt to detail every activity. Specific tasks and objectives will be agreed with the post holder at regular intervals.

Personal Specification
Technical Competencies
Essential
· Demonstrated experience as an Office Manager, ideally within a large, fast-paced organization.
· Clear understanding of office management responsibilities and procedures.
· Excellent communication and interpersonal skills to foster strong relationships across departments
· Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
· Ability to use initiative to identify and prioritise tasks

Desirable
· NVQ Administration Level 2 or equivalent.
· Experience of working in/with the Construction industry.

Behavioural Competencies
Essential
Effective Communication skills: Able to adapt communication to audience and create detailed written documents and reports. Able to maintain and manage communication links with a variety of stakeholders. Presents a professional image and promotes the Brand.
Initiative: is able to work alone to get results in an effective way. Understands and seeks to minimise waste in resources and processes. Adopts and encourages others to adopt new ways of working.
Team Player: Always willing to be involved in other activities to achieve objectives. Works collaboratively and uses influence to gain resolution of issues. Demonstrates honesty, loyalty and commitment.
Problem Solving: Looks objectively at every side of an idea or situation to ensure that all outcomes are thoroughly assessed before deciding on an appropriate course of action.
Planning and Prioritising: Plans and prioritises around department/team objectives. Able to spot opportunities and problems in the medium and long term and develop new approaches. Can use analytical skills to make decisions, with strict attention to detail.
Adaptability: Able to manage change and remain flexible to individual situations. Changes the overall plan, goal or project to fit the situation.
Results Orientation: Able to focus on setting personal objectives. Can evaluate progress and drive resources to attain objectives.

Our commitment

At GRAHAM, we are proud to say that we are a committed Equal Opportunities Employer and we aim to be the first choice for people from all backgrounds. We seek to promote respect for the individual and equality of opportunities. We believe that everyone should be treated solely on the basis of personal merit and contribution throughout their GRAHAM career journey and not on the value of artificial barriers, prejudices, or preferences. If you require any adjustments or accommodations during the application or interview process, please let us know. We welcome applicants from all backgrounds. We are dedicated to making our policies and guidance accessible to all applicants and employees. If you need this document in an alternative format, such as large print, audio, or braille, please contact us at:

· Email: [e-mail]
· Phone: [phone]

As a Disability Confident Employer, we guarantee an interview to disabled applicants who meet the minimum essential criteria for the role. If you would like to apply through the Disability Confident Interview Scheme, please contact Louise Hunter, Resourcing Manager, at:

· Email: [e-mail]
· Phone: [phone]

We are only able to consider applications from individuals who are eligible to live and work in the UK, as per Home Office regulations. Please check your eligibility with the regulations before applying. Individuals with a current time restricted right to work in the UK, should contact the Human Resources team in the first instance. A basic disclosure may be requested if security clearance is required by 3rd party clients and a criminal record will not necessarily be a bar to obtaining a position. Our Access NI/Vetting and Barring Scheme Policy and Policy on the Recruitment of Ex-Offenders is available upon request. GRAHAM reserves the right to carry out checks to ensure the validity of an applicant’s experience and/or qualifications and we expect all applicants to comply with any such requests for information. Failure to do so or evidence of any falsification of information will lead to either removal from the recruitment process or if already in employment potential termination of contract through the company disciplinary procedure.