Document Controller

John Paul Construction; Newport; Hybrid; GBP 25,000 - 38,000; Full time

Job summary

John Paul Construction is seeking a Document Controller for projects based in Newport. You will manage document control processes across the project lifecycle, ensuring accurate records and compliant workflows.

Collaboration with the Design Co-ordinator and Procore support teams will be key to maintaining efficient document delivery. The role requires proven experience in construction document control, familiarity with Procore (desirable) and strong organisational and multitasking abilities to

Qualifications

• Proven experience in document control within the construction industry.
• Experience using Procore or similar document control software.
• Strong organisational and multitasking abilities to manage high document volume.

Responsibilities

• Manage Procore for project lifecycle in line with digital delivery procedures.
• Liaise with Procore Committee and Support team frequently to review system adoption and compliance.
• Assist Design Co-ordinator in managing the workflow for the creation, distribution, and maintenance of project documents, including drawings, specifications, contracts, and correspondence.
• Implement and maintain an efficient document control system to ensure accurate and up-to-date records.
• Monitor and enforce the use of correct naming convention according to the project Communication Protocol.
• Collaborate with various departments to ensure seamless flow of information and documentation.
• Manage document versioning to prevent errors and discrepancies in project documentation.
• Address queries and concerns related to document management, fostering a culture of compliance and efficiency.

Skills

Organisational ability

Multitasking

Tools

Procore

Job description

At John Paul Construction we believe every project is an opportunity to improve on what’s gone before. To foster that mindset, we hire the brightest and best in the industry, encourage a collaborative approach, and embrace innovative thinking and new technology.

We are committed to providing a supportive environment where our people can nurture their skills and provide meaningful opportunities for growth.

Due to continued expansion, we require a Document Controller for our projects based in Newport.

Key responsibilities

• Manage Procore for the lifecycle of the project in line with digital project delivery procedures.
• Liaise with Procore Committee and Support team frequently to review system adoption and compliance.
• Assist Design Co-ordinator in managing the workflow for the creation, distribution, and maintenance of project documents, including drawings, specifications, contracts, and correspondence.
• Implement and maintain an efficient document control system to ensure accurate and up-to-date records.
• Monitor and enforce the use of correct naming convention according to the project Communication Protocol.
• Collaborate with various departments to ensure seamless flow of information and documentation.
• Manage document versioning to prevent errors and discrepancies in project documentation.
• Address queries and concerns related to document management, fostering a culture of compliance and efficiency.
• Assist Design Co-ordinator in ensuring client information requirements are clear to the team and are delivered by the team i.e., what information is to be delivered, when and by whom.

Requirements

• Proven experience in document control within the construction industry, demonstrating a strong understanding of construction processes and documentation requirements.
• Experience of using Document Control Software – Procore but not essential
• Strong organisational and multitasking abilities to manage a high volume of documents and tasks simultaneously.

We are proud to be an equal opportunity employer. We believe in fostering a work environment where all individuals are treated with dignity and respect, and are given the opportunity to reach their full potential.