Document Controller

O'Neill & Brennan; City Of London; On-site; GBP 32,000 - 52,000; Full time

Job summary

O'Neill & Brennan are seeking a Document Controller (Procore) for a leading residential developer and main contractor in London. Manage and control project docs via Procore and other systems, ensuring up-to-date information is shared with site and project teams to support on-time delivery.

The role requires proven document control experience in residential projects, strong Procore skills, and meticulous organisation.

Qualifications

• Proven experience in document control within residential construction projects.
• Strong hands-on experience using Procore (essential).
• Experience working for a residential developer, main contractor, or subcontractor.
• Solid understanding of construction drawings, technical documentation, and approval processes.
• Excellent organisational skills with strong attention to detail.
• Ability to work effectively in a fast-paced site and project environment.
• Strong communication skills with the confidence to liaise with internal and external stakeholders.
• Experience managing document numbering conventions and metadata standards.
• Familiarity with QA processes, handover documentation, and audit requirements.
• Knowledge of additional platforms such as SharePoint is advantageous.

Responsibilities

• Manage all project documentation including drawings, specifications, RFIs, submittals, transmittals, O&M manuals, and handover documentation.
• Ensure the latest approved construction drawings and documents are issued to site teams, subcontractors, and consultants.
• Maintain strict document and revision control procedures to prevent the use of superseded information on site.
• Control incoming and outgoing documentation from architects, consultants, subcontractors, and suppliers.
• Administer and manage workflows within Procore and other document management systems.
• Upload, maintain, and accurately track all project documentation throughout the build process.
• Monitor RFIs, technical submissions, drawing revisions, and approvals to ensure timely responses.
• Coordinate with project teams to establish and maintain folder structures, permissions, and filing systems in line with project requirements.
• Act as the central point of contact for document control across live residential construction projects.
• Liaise with site managers, technical teams, subcontractors, and consultants to ensure smooth document flow.
• Support project meetings by preparing and distributing document packs, trackers, and reports.
• Assist with quality assurance procedures, audit trails, and project handover documentation.
• Identify delays or bottlenecks in approvals that may impact construction progress.
• Provide support and guidance to project stakeholders using Procore systems.

Skills

Procore

Document control

Residential construction

Stakeholder liaison

Tools

SharePoint

Job description

Document Controller (Procore)

Residential Developer / Main Contractor

Permanent | Competitive Salary DOE

Location: North West London | Start: ASAP

5 days on site

The Role

A well-established residential developer and main contractor with a strong pipeline of secured work is seeking an experienced Document Controller to join its growing construction team. The business delivers high-quality residential developments across London, including mixed-use schemes, apartment developments, and large-scale regeneration projects.

The successful candidate will play a key role in supporting project delivery by managing and controlling all project documentation through Procore and other document management systems. You will ensure accurate, up-to-date information is distributed across site and project teams, supporting efficient project delivery and maintaining compliance throughout the construction lifecycle.

This is an excellent opportunity for a proactive and organised Document Controller to join a reputable contractor with long-term secured work, strong growth plans, and genuine career progression opportunities.

Key Responsibilities

• Manage all project documentation including drawings, specifications, RFIs, submittals, transmittals, O&M manuals, and handover documentation
• Ensure the latest approved construction drawings and documents are issued to site teams, subcontractors, and consultants
• Maintain strict document and revision control procedures to prevent the use of superseded information on site
• Control incoming and outgoing documentation from architects, consultants, subcontractors, and suppliers
• Administer and manage workflows within Procore and other document management systems
• Upload, maintain, and accurately track all project documentation throughout the build process
• Monitor RFIs, technical submissions, drawing revisions, and approvals to ensure timely responses
• Coordinate with project teams to establish and maintain folder structures, permissions, and filing systems in line with project requirements
• Act as the central point of contact for document control across live residential construction projects
• Liaise with site managers, technical teams, subcontractors, and consultants to ensure smooth document flow
• Support project meetings by preparing and distributing document packs, trackers, and reports
• Assist with quality assurance procedures, audit trails, and project handover documentation
• Identify delays or bottlenecks in approvals that may impact construction progress
• Provide support and guidance to project stakeholders using Procore systems

What We're Looking For

• Proven experience in document control within residential construction projects
• Strong hands-on experience using Procore (essential)
• Experience working for a residential developer, main contractor, or subcontractor
• Solid understanding of construction drawings, technical documentation, and approval processes
• Excellent organisational skills with strong attention to detail
• Ability to work effectively in a fast-paced site and project environment
• Strong communication skills with the confidence to liaise with internal and external stakeholders
• Experience managing document numbering conventions and metadata standards
• Familiarity with QA processes, handover documentation, and audit requirements
• Knowledge of additional platforms such as SharePoint is advantageous

What's on Offer

• Opportunity to join a growing and well-established residential developer / contrac