Office Manager - Construction / Document Control

S Guest Consultancy Services Ltd; Bickenhill; On-site; GBP 30,000 - 42,000; Full time

Job summary

S Guest Consultancy Services Ltd is seeking an experienced Office Manager to lead a busy construction office, ensuring efficient admin processes and accurate documentation. You will manage a small team of two administration staff, oversee O&M manuals and project documentation, and liaise with managers, subcontractors and clients to keep reports and deadlines on track.

Previous construction sector experience is essential, and the candidate should be highly organized, detail oriented and capable

Qualifications

• Experience in the construction industry is essential.
• Experience managing or supervising administrative staff.
• Knowledge of project documentation and document control is desirable.

Responsibilities

• Oversee day-to-day running of the office and ensure smooth administrative activities.
• Manage and coordinate two administration staff to deliver office functions.
• Maintain O&M manuals and project documentation, ensuring accuracy and deadlines.

Skills

Office management

Team supervision

Microsoft Office

Communication skills

Construction documentation

Tools

Excel

Word

Outlook

Job description

We are currently looking to recruit an experienced Office Manager to join a small team in a busy construction office environment.

This is an excellent opportunity for an organised, proactive and detail-oriented individual with previous construction industry experience.

The successful candidate will oversee the day-to-day running of the office, ensuring administrative processes run smoothly, documentation is maintained accurately, and reporting requirements are met.

You will also be responsible for managing and supporting a team of two administration staff, helping to ensure the efficient delivery of all office and administrative functions.

Previous experience within the construction industry is essential for this role.

Key Responsibilities

• Oversee the day-to-day running of the office, ensuring the smooth and efficient operation of all administrative activities.
• Manage, support and coordinate the work of two administration staff.
• Carry out general office administration duties and provide support to the wider team.
• Manage and maintain Operations and Maintenance (O&M) manuals and documentation, ensuring all information is accurate, complete and submitted within required deadlines.
• Oversee document control, ensuring drawings, reports, records and project documentation are properly organised, updated and stored.
• Prepare, maintain and coordinate reports, spreadsheets and project-related information.
• Monitor and support the delivery and reporting of social value commitments in line with project and client requirements.
• Ensure documentation and administrative processes comply with company procedures and project requirements.
• Liaise with project managers, site teams, subcontractors, clients and other stakeholders to obtain and share relevant information.
• Monitor deadlines and ensure outstanding documentation and reports are followed up and completed on time.
• Identify opportunities to improve office procedures and administrative systems.
• Provide general administrative support to assist with the successful delivery of construction projects.

The Ideal Candidate

• Previous experience working within the construction industry - essential.
• Previous experience in an Office Manager, Senior Administrator or similar administrative role.
• Experience managing or supervising administrative staff.
• A good understanding of construction documentation, document control and project administration.
• Experience with O&M manuals and the collation of handover documentation.
• Experience preparing reports and maintaining accurate records.
• An understanding of social value reporting and project requirements.
• Excellent organisational skills, with the ability to manage multiple priorities and meet deadlines.
• Strong attention to detail and a methodical approach to work.
• Good communication and interpersonal skills.
• Proficiency in Microsoft Office, particularly Excel, Word and Outlook.
• A proactive attitude, with the ability to work independently and as part of a wider team.

What We Offer

• The opportunity to join a busy and established construction team.
• A varied role with responsibility for office operations and administration.
• The opportunity to manage and develop a small administration team.
• A supportive working environment.
• Competitive salary, depending on experience.

Monday-Friday 8.30am-4pm