Office Manager (4 Days – Pro Rata)

Honeycomb Jobs Ltd; Belfast City District; Presencial; GBP 20.000 - 32.000; A tiempo parcial

Ventajas ofrecidas por este puesto de trabajo

4 day working week

Descripción de la vacante

Honeycomb is partnering with a Belfast-based architectural practice to recruit a part-time Office Manager. You will support the technical team, manage client and visitor reception, and oversee essential admin functions.

Key duties include invoicing in Xero, credit control, payroll data, recruitment coordination, and facilities management. You will also handle diary management, travel, social media, and business pack preparation.

Formación

• Experience as an Office Manager or senior admin professional.
• Comfortable handling confidential information.
• Ability to work independently and support a busy team.

Responsabilidades

• Provide admin support to the technical team and act as main point of contact for clients/visitors.
• Manage finance admin: create invoices in Xero, credit control and cash flow
• Collaborate with external accountant for month-end processes and payroll data
• Oversee recruitment processes: ads, job descriptions, interviews, onboarding
• Maintain facilities: liaise with suppliers, renew insurance, arrange meetings and hospitality
• Diary management, travel arrangements, social media upkeep, and prep of business packs

Conocimientos

Office management

Xero

Payroll

Recruitment coord

Diary management

Client liaison

Descripción del empleo

Honeycomb is delighted to be working exclusively with our client, an award winning built environment consultancy based in Belfast city centre, to recruit a part time Office Manager on a permanent basis.

The Client

Our client is an award winning architectural practice based in the heart of the City Centre. They are known for their exceptional design work and have been commissioned to work on some major projects across the city and beyond. As one would expect, the business boasts a modern and design-led working environment.

The Role

As Office Manager. you will be providing full administrative support to the technical team in addition to acting as the main point of contact for clients/ visitors to the office. A typical day will include;

Finance Administration

• Creating invoices on Xero and issuing to clients for payments
• Credit control and cash flow management
• Liaising with the external accountant to provide documentation for month end reconciliation
• Collating payroll information including starters/ leavers/ PAYE/expenses

Recruitment

• Overseeing the recruitment across the business, including drafting adverts, job descriptions etc
• Scheduling interviews, producing interview packs and providing feedback
• New starter on-boarding

Facilities Management

• Liaising with 3rd party providers to ensure the office is maintained to a high standard
• Maintaining insurance renewals
• Corporate hospitality including meeting and greeting visitors, set up for meetings. teas/coffees etc.

Administration

• Providing high level, confidential administrative support to the Directors
• Diary Management/ Travel Arrangements
• Maintaining social media platforms and increasing brand awareness
• Issuing company packs to support Business Development activities.

The Person

We are keen to speak to experienced business support professionals with a strong background in Office Management/ Senior Admin support. You should be comfortable working independently to support the wider business.

The Package

In return, you will benefit from an excellent salary and 4 day working week.

If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss. Honeycomb is committed to providing equality of opportunity to all.