Office Manager (14 month contract)

Artemis Human Capital; Belfast City District; On-site; GBP 26,000 - 36,000; Full time

Job summary

Artemis Human Capital in Belfast City Centre is seeking an Office Manager for a 14-month maternity cover. The role can be full-time or part-time and focuses on the day-to-day running of the office, with high-level administrative support to senior management.

You will manage diaries, coordinate meetings, liaise with clients and suppliers, handle invoicing and general financial administration, and look for opportunities to improve office processes and efficiency.

Qualifications

• Office Manager or Senior Administrator with strong ownership of a varied workload.
• Excellent attention to detail and high accuracy.
• Strong written and verbal communication skills.
• Professional, approachable and confident manner.
• Experience dealing with senior stakeholders, clients and external suppliers.
• Ability to work independently and manage competing priorities.
• Excellent Microsoft Office skills (Word, Excel, Outlook).
• Proactive problem-solving and process improvement mindset.
• Experience in a professional services environment is advantageous but not essential.

Responsibilities

• Take ownership of the day-to-day management and smooth running of the office.
• Provide high-level administrative support to senior management and the wider team.
• Act as a key point of contact for clients, visitors, suppliers and internal stakeholders.
• Manage incoming calls, emails and correspondence in a professional and timely manner.
• Coordinate diaries, meetings, appointments and room bookings.
• Organise meeting rooms, agendas, documentation and supporting materials.
• Prepare, produce and format reports, letters and other business documents.
• Maintain accurate electronic and paper-based records and filing systems.
• Manage office supplies, equipment, facilities and relationships with external suppliers.
• Liaise with building management, contractors and service providers as required.
• Assist with invoicing, purchase orders, expenses and general financial administration.
• Support client onboarding and ensure client information and documentation is maintained accurately.
• Coordinate internal meetings, events and wider business activities.
• Help ensure company policies, procedures and administrative processes are followed effectively.
• Identify opportunities to improve office processes and introduce greater efficiency.
• Ensure the office environment remains professional, organised, welcoming and well presented.
• Provide general support across the business as required.

Skills

Office management

Attention to detail

Microsoft Word

Microsoft Excel

Microsoft Outlook

Diary management

Communication

Stakeholder management

Independent working

Process improvement

Tools

Microsoft Office

Job description

Office Manager – 14 Month Contract

Belfast City Centre
14-month maternity cover
Full-time or Part-time

We are currently recruiting on behalf of an established and highly regarded professional services business for an experienced Office Manager to join their team on a 14-month contract.

This is an excellent opportunity for a highly organised, proactive and professional individual who enjoys taking ownership of the day-to-day running of an office and ensuring that everything operates efficiently and to a high standard.

The successful candidate will take responsibility for the overall coordination and smooth running of the office, while providing high-level administrative support to senior management and the wider team. This is a varied role that would suit someone who is confident working independently, enjoys a position of responsibility and is comfortable managing multiple priorities.

Key responsibilities

• Take ownership of the day-to-day management and smooth running of the office.
• Provide high-level administrative support to senior management and the wider team.
• Act as a key point of contact for clients, visitors, suppliers and internal stakeholders.
• Manage incoming calls, emails and correspondence in a professional and timely manner.
• Coordinate diaries, meetings, appointments and room bookings.
• Organise meeting rooms, agendas, documentation and supporting materials.
• Prepare, produce and format reports, letters and other business documents.
• Maintain accurate electronic and paper-based records and filing systems.
• Manage office supplies, equipment, facilities and relationships with external suppliers.
• Liaise with building management, contractors and service providers as required.
• Assist with invoicing, purchase orders, expenses and general financial administration.
• Support client onboarding and ensure client information and documentation is maintained accurately.
• Coordinate internal meetings, events and wider business activities.
• Help ensure company policies, procedures and administrative processes are followed effectively.
• Identify opportunities to improve office processes and introduce greater efficiency.
• Ensure the office environment remains professional, organised, welcoming and well presented.
• Provide general support across the business as required.

About you

• Office Manager or Senior Administrator who is confident taking ownership of a varied workload and managing the day-to-day requirements of a busy professional environment.
• Excellent attention to detail and a high level of accuracy.
• Strong written and verbal communication skills.
• A professional, approachable and confident manner.
• Experience dealing with senior stakeholders, clients and external suppliers.
• The ability to work independently and manage competing priorities.
• Excellent Microsoft Office skills, particularly Word, Excel and Outlook.
• A proactive approach to problem-solving and process improvement.
• Previous experience within a professional services environment would be advantageous but is not essential.

The business is open to both full-time and part-time applications and will consider candidates looking for flexibility around their working hours.