Office Manager

Staplehurst School; Tonbridge; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Professional development

Supportive colleagues

Positive environment

Wraparound care

Kent Rewards discounts

Social events

Job summary

Coppice Primary Partnership in Tonbridge is seeking an Office Manager to lead the school office, oversee admin operations and support admissions and safeguarding in a welcoming setting.

You will manage a small team, maintain accurate records and ensure a smooth day-to-day operation for staff and pupils across term-time plus an additional week.

Qualifications

• Strong administrative or office management experience (school experience desirable but not essential).
• Highly organized, proactive, and able to multitask.
• Communicates professionally with pupils, parents, staff and visitors.
• Excellent IT skills and attention to detail.
• Can lead, support and motivate others.
• Understands confidentiality and safeguarding responsibilities.
• Friendly, calm and solution focused.

Responsibilities

• Leading the school office and line managing administrative staff.
• Overseeing administrative systems, communication and record keeping.
• Undertaking Year R admission processes and in-Year Admissions.
• Completing the School Census.
• Managing enquiries from parents, visitors and external agencies.
• Maintaining accurate data, reports and confidential records.
• Liaising with the Trust central team to update the Single Central Record in line with safeguarding requirements.
• Supporting financial and resource administration.
• Ensuring the reception area is welcoming, professional and well-presented.

Job description

About this Role

Join Our Team as an Office Manager!

We’re looking for a skilled and enthusiastic Office Manager to join our vibrant primary school community.

If you thrive in a fast-paced environment where every day brings something new, this could be the perfect role for you.

About the Role

Our administration and office team is the heartbeat of the school. As Office Manager, you will play a pivotal role in ensuring our administrative systems run smoothly, enabling staff to focus on providing exceptional education and pastoral care.

You’ll be the welcoming face of our school—professional, warm and aligned with our values. This varied position includes managing day to day office operations, supporting admissions and attendance, overseeing key processes, and leading a small, dedicated team.

We’re looking for someone who communicates brilliantly, stays calm under pressure, and brings outstanding organisational skills to a busy and rewarding setting.

Hours: Monday to Friday, 37 hours per week, term time only plus one additional week (39 weeks per year).

Are You…

• Highly organised with excellent attention to detail?
• Calm, composed and able to work confidently under pressure?
• Deadline driven, proactive and solution-focused?
• Someone who works with energy, pace and initiative?
• A supportive team player who can lead and work independently?

Key Responsibilities Include:

• Leading the school office and line managing administrative staff
• Overseeing administrative systems, communication and record keeping
• Undertaking Year R admission processes and in-Year Admissions
• Completing the School Census
• Managing enquiries from parents, visitors and external agencies
• Maintaining accurate data, reports and confidential records
• Liaising with the Trust central team to update the Single Central Record in line with safeguarding requirements
• Supporting financial and resource administration
• Ensuring the reception area is welcoming, professional and well-presented

We’re Looking for Someone Who:

• Has strong administrative or office management experience (school experience desirable but not essential)
• Is highly organised, proactive, and able to multitask
• Communicates professionally with pupils, parents, staff and visitors
• Has excellent IT skills and attention to detail
• Can lead, support and motivate others
• Understands confidentiality and safeguarding responsibilities
• Is friendly, calm and solution focused

Why Join Coppice Primary Partnership?

• excellent professional development opportunities
• supportive, enthusiastic and dedicated colleagues
• a positive, challenging and rewarding working environment
• supportive parent community
• annual flu vaccination offered to all staff
• a family-first approach, ensuring you don't miss important family events
• free wraparound care for primary-aged children attending trust schools (including holiday play schemes when staff are working)
• access to Kent Rewards discounts, cashback and vouchers
• optional school and trust-wide social events throughout the year
• a modern, well-equipped school with excellent outdoor learning opportunities

We review all applications as they are received which may lead to early interviews being offered and early closure of the advert if the right candidate is found.

________________________________________