Office Manager

Allen Associates; Oxford; On-site; GBP 27,873 - 29,190; Full time

Benefits offered by this job

Free onsite parking

Term-time role

Job summary

Allen Associates is seeking an organised Office Manager for a term-time role in Oxford. The position supports a busy school office, admissions processes, HR admin, and front‑of‑house management.

The role is onsite with free onsite parking, offering a collaborative environment and supportive team. It operates during school terms with some busy periods requiring flexibility.

Qualifications

• Proven experience in administrative or office management within a school or similar environment.
• Strong HR and recruitment administration experience.
• Confident communicator with leadership skills to support a team.
• Excellent IT skills, including databases and management systems.
• Ability to prioritise tasks and stay calm under pressure.

Responsibilities

• Manage daily administrative operations to ensure smooth office running.
• Oversee admissions processes and maintain accurate student records.
• Support HR functions, including recruitment administration and staff records.
• Handle correspondence and parent communications; provide internal reports.
• Lead and support the front‑office team, delegate tasks and prioritise workloads.
• Use databases and systems to update records and generate reports.
• Assist with organising activities, visits, and safeguarding procedures.

Skills

Administrative experience

Office management

HR administration

Leadership

IT skills

Database management

Tools

Databases

Job description

Office Manager (Term-Time Only)

Are you an organised and proactive professional looking for a role where you can make a meaningful difference within a community? If you thrive in busy environments and enjoy supporting teams, this is an excellent opportunity for the Office Manager role.

Office Manager Responsibilities

• Managing daily administrative operations to support the smooth running of the office.
• Overseeing admissions processes and maintaining accurate student records.
• Supporting human resources functions, including recruitment administration and staff records management.
• Handling correspondence, communication with parents, and internal reporting.
• Leading and supporting a front‑office team, delegating tasks effectively, and prioritising workloads.
• Using databases and management systems to update records and generate reports.
• Assisting with organising activities, visits, and trips, ensuring compliance with safeguarding procedures.

Office Manager Rewards

• £27,873.38 - £29,190.65 actual salary.
• Working 35 hours per week during term time, plus two weeks in lieu of overtime in busy periods.
• Onsite role with free onsite parking.
• Working in a supportive and welcoming environment.

The Company

Our client is committed to providing an inclusive and values‑driven education that emphasises academic excellence alongside personal development. They promote a diverse curriculum enriched with creative and technological opportunities, supporting pupils to excel academically and develop resilience.

Office Manager Experience Essentials

• Proven experience in an administrative or office management role within a school or similar environment.
• Strong HR and recruitment administration experience.
• Confident communicator with leadership skills and the ability to support a team.
• Excellent IT skills, including experience with databases and management systems.
• Ability to prioritise tasks and remain calm under pressure.
• Experience in working with school systems and safeguarding procedures is desirable.

Location

Based in Oxford, this role is onsite with parking available. The position operates during school term times, with flexible support for busy periods, and offers a friendly working environment within walking distance of local transport links.

Action

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