Office Administrator

Oldmixon Primary School; Weston-super-Mare; On-site; GBP 15,000 - 18,000; Part time

Benefits offered by this job

Above-average pension contributions

Five paid carer's days (pro rata)

Staff wellbeing and development

Clear career-growth pathways within/tr

Additional development through trust

Supportive leadership

Job summary

Oldmixon Primary School in Weston-super-Mare is seeking an organised office administrator to join our friendly administrative team. You will handle reception duties, provide clerical support, and maintain school records to ensure smooth office operations.

The role is 25 hours per week during term time, with 25 inset hours, Monday to Friday 9.30am-2:30pm. Salary is E4 (£16,115.95) with an interview on 30 September 2026 and start date 14 October 2026.

Qualifications

• Excellent administrative and organisational skills.
• Strong written and verbal communication skills.
• Excellent IT skills, including Microsoft Office (Word, Excel, Outlook).
• Ability to manage multiple tasks and priorities.
• High level of accuracy and attention to detail.
• Ability to maintain confidentiality and handle sensitive information.
• Experience of working in an administrative or customer-facing role.
• Friendly, professional and approachable manner.
• Ability to prioritise workload and meet deadlines.
• Positive approach, professionalism, and empathy with the ethos and aims of our school and trust.

Responsibilities

• Oversee the reception facility, answer calls and deal with face-to-face enquiries, sign in visitors and ensure visitors are monitored.
• Provide general clerical and administrative support and maintain school records.
• Act as a first point of contact for parents, pupils, and visitors, providing a professional and welcoming reception service.
• Maintain accurate records on school IT systems and single central record (SRC).
• Support with pupil admissions and statutory census returns.
• Assist with school communications, newsletters, events, and website updates.
• Contribute to resource planning and procurement processes.

Skills

Administrative skills

Written & verbal communication

IT skills (MS Office)

Task management

Attention to detail

Discretion & confidentiality

Customer-facing experience

Professional & approachable

Workload prioritisation

Empathy with school ethos

Tools

MS Office (Word, Excel, Outlook)

Job description

At Oldmixon Primary School, we have a new position open for an office administrator to join a friendly administrative team, providing an efficient point of contact within our school office.

We are looking for a highly organised and proactive administrator to provide comprehensive support across our general school administration functions. This is an exciting opportunity to play a key role in ensuring the smooth running of our school office.

Hours: 25 hours per week, term-time only to include 25 inset hours, Monday to Friday 9.30am-2:30pm

Actual Salary: E4 - £16,115.95

Interview date:30 September 2026

Start date: 14th October 2026

Key responsibilities:

You'll be responsible for overseeing the reception facility, answering calls and dealing with face-to-face enquiries, signing in visitors and ensuring all visitors are appropriately monitored, as well as providing general clerical and administrative support and maintaining school records.

Act as a first point of contact for parents, pupils, and visitors, providing a professional and welcoming reception service.

Maintain accurate records on school IT systems and single central record (SRC).

Support with pupil admissions and statutory census returns.

Assist with school communications, newsletters, events, and website updates.

Contribute to resource planning and procurement processes.

Essential Skills and Experience

• Excellent administrative and organisational skills.
• Strong written and verbal communication skills.
• Excellent IT skills, including Microsoft Office (Word, Excel, Outlook).
• Ability to manage multiple tasks and priorities.
• High level of accuracy and attention to detail.
• Ability to maintain confidentiality and handle sensitive information.
• Experience of working in an administrative or customer-facing role.
• Friendly, professional and approachable manner.
• Ability to prioritise workload and meet deadlines.
• Positive approach, professionalism, and empathy with the ethos and aims of our school and trust.

Desirable Criteria

• Experience working in a school environment.
• Experience using school management information systems
• Knowledge of school attendance procedures.
• Previous administrative experience in a confidential environment; experience in a school setting desirable.

About Us:

Oldmixon Primary School is proud to offer a caring, creative, and collaborative environment where every child is valued. Our mission is to help pupils achieve for life, and we welcome individuals from diverse backgrounds who share our passion for education.

What We Offer:

• Above-average pension contributions
• Five paid carer's days (pro rata)
• A strong commitment to staff wellbeing, inclusion, and professional development
• Supportive leadership and clear career-growth pathways
• Opportunities for additional development through our trust
• Join a supportive school where pupils and staff grow, achieve, and make a real difference - together

This post is exempt from the Rehabilitation of Offenders Act (ROA) 1974