Office Manager - Southcote Primary School

Southcote Primary School; Normanton on Trent; On-site; GBP 21,000 - 27,000; Full time

Benefits offered by this job

Employee Assistance Programme

Training & development opportunities

Supportive team

Job summary

Southcote Primary School is seeking an enthusiastic Office Manager to join our friendly federation. You will provide high-quality administrative support and oversee the smooth day-to-day running of a busy school office, working closely with the Executive Headteacher, Head of Operations and leadership team.

The role involves supporting pupils, staff and families, maintaining confidentiality, and contributing to a positive school environment. Training and safeguarding development are offered.

Qualifications

• Exceptional organisation to manage multiple priorities and maintain a structured office.

Responsibilities

• Support pupils, staff, parents and the wider school community.
• Be the calm, reassuring presence in the morning rush and throughout the day.
• Lead and support office staff, modelling professionalism and teamwork.
• Ensure safeguarding responsibilities and GDPR compliance are followed.

Skills

Organised

Clear communication

Emotional intelligence

School office experience

MIS SIMS experience

Job description

8.30am to 4:30pm Monday to Thursday, 8.30am to 4.00pm Friday – Term time plus inset days, plus 1 additional week

Our friendly federation is seeking an enthusiastic, organised and self‑motivated Office Manager to join our hardworking and supportive team at Southcote Primary School. We are looking for a dedicated professional who takes pride in delivering high‑quality administrative support and ensuring the smooth day‑to‑day running of a busy school office.

This is a varied and rewarding role working closely with the Executive Headteacher, Head of Operations and wider leadership team. The successful candidate will play a key part in supporting pupils, staff, parents and the wider school community — often being the calm, reassuring presence, at the heart of the school.

The successful candidate will:

• Demonstrate exceptional organisation — able to manage multiple priorities and maintain a well structured, efficient office environment
• Communicate with warmth and clarity — building positive relationships with staff, parents, pupils and external agencies
• Bring emotional intelligence — remaining calm during busy school mornings and responding sensitively to upset children or concerned parents
• Have experience in a busy office, ideally within a school setting
• Use digital systems confidently — including experience with MIS such as SIMS, or willingness to undertake training
• Support and lead office staff effectively, modelling professionalism and teamwork
• Understand safeguarding responsibilities — including the updated KCSIE 2026 requirements around AI safeguarding, data protection and ensuring all staff are fully prepared to implement Part One of the guidance
• Uphold confidentiality and GDPR at all times
• Maintain the school’s digital presence — supporting website updates and contributing to positive, compliant social media communication
• Commit to ongoing professional development and training

We can offer:

• A welcoming, supportive and collaborative team
• Friendly, enthusiastic pupils who make every day meaningful
• Opportunities for training and development, including safeguarding and digital‑skills training
• A varied and rewarding role within our growing Federation
• Access to our Employee Assistance Programme (EAP) to support wellbeing
• A workplace where kindness, professionalism and humour are valued