School Office Manager

St Mary's CofE Primary School; Bath; On-site; GBP 28,000 - 30,000; Full time

Benefits offered by this job

Annual leave

Pension scheme

Cycle-to-work

Eye tests

Job summary

St Mary's CofE Primary School in the Bath area is seeking an experienced School Office Manager to lead the school office and ensure efficient administrative, personnel and financial systems. You will oversee the reception, maintain records, manage admissions, and provide confidential support to the Headteacher and senior leaders.

Reporting to the Headteacher, you will line-manage office and site staff, work with the Trust and external agencies, and ensure safeguarding and welfare of children.

Qualifications

• Excellent organisational and time-management skills.
• Strong IT skills and experience maintaining accurate electronic records.
• High standard of written and verbal communication.
• Confident and professional in dealing with callers, visitors, parents and colleagues.
• Ability to work calmly under pressure and manage competing priorities.
• Initiative while knowing when to seek guidance.
• Builds positive relationships with colleagues and stakeholders.
• Solution-focused problem solving approach.
• Flexible, adaptable and receptive to change.
• Demonstrates integrity, professionalism and a strong work ethic.

Responsibilities

• Oversee day-to-day operation of the school office and reception.
• Provide confidential admin and secretarial support to the Headteacher and senior leaders.
• Maintain pupil, medical, attendance and personnel records.
• Manage admissions, pupil movements and statutory returns.
• Support events, newsletters and wraparound clubs.
• Oversee personnel administration including recruitment and DBS checks.
• Act as first point of contact for pay and contracts.
• Manage ordering, purchasing, payments and budgeted costs.
• Use Arbor and PeopleXD to maintain records.
• Support nursery administrative arrangements.
• Liaise with Trust and external agencies on maintenance, transport and compliance.
• Lead and support office/site staff; ensure high standards of work.
• Maintain confidentiality and safeguard welfare of children.
• Clerk to Governors for this school and Trinity Church School; coordinate agendas and minutes.

Skills

Organisational skills

Time-management

IT skills

Record-keeping

Customer service

Communication

Prioritisation

Problem solving

Team leadership

Attention to detail

Tools

Arbor

PeopleXD

Job description

Role: Office Manager

Location: St Mary's CofE Primary School, Timsbury

Start Date: October 2026

Closing Date: 18.09.2026

Interview Date: wk com21 .09.2026

Hours: 37 per week, Monday to Friday, term time, plus 5 inset days, plus one additional week in the holidays.

Salary: Grade 6 and scale point range 18 -22, £16.35 - £17.47 per hour (FTE £31,537 - £33,699), actual salary £27,821 - £29,728

Come and join St. Mary's CofE Primary, a school rated 'Outstanding' in all 5 areas by Ofsted in October 2024 and known for its deeply supportive and caring culture.

Our vision is built on the belief that 'I can do all things', we provide a happy, secure and fully inclusive environment where every child can achieve their best, underpinned by our Christian values of compassion, community, courage, creativity, truthfulness and service. With expansive grounds and a dedicated Forest School site, we use our exceptional outdoor spaces to enrich our curriculum and inspire a lifelong love of learning.

Please note that St Mary's Church of England Primary School is an academy as part of the Midsomer Norton Schools Partnership Multi Academy Trust.

We pride ourselves on our strong Christian ethos of care, guidance and support for all stakeholders, as well as that of inclusion and diversity.

We are now looking to appoint an enthusiastic and highly organised School Office Manager to join our team. This is a key role within the school, providing effective leadership of the school office and ensuring that our administrative, personnel and financial systems operate efficiently and professionally.

About the role

Reporting to the Headteacher, the School Office Manager will play a central role in the day-to-day running of the school. You will oversee the school’s administrative functions, provide high-quality support to the Headteacher and senior leaders, and act as an important point of contact for pupils, parents, staff, visitors and external organisations.

The successful candidate will also be responsible for line managing administrative and cleaning staff, ensuring that the school office provides a welcoming, efficient and responsive service.

The role includes responsibility for:

• Managing the day-to-day operation of the school office and reception.
• Providing confidential administrative and secretarial support to the Headteacher and senior leaders.
• Maintaining accurate pupil, medical, attendance and personnel records.
• Managing admissions, pupil movements and statutory returns.
• Supporting the management of school events, newsletters and wraparound clubs.
• Overseeing personnel administration, including recruitment processes, onboarding, DBS checks and the Single Central Record.
• Acting as a first point of contact for staff queries relating to pay and contracts.
• Managing ordering, purchasing, payments and relevant administrative budgets.
• Using school management systems, including Arbor and PeopleXD, to maintain accurate records and process information.
• Supporting the nursery with its administrative arrangements.
• Liaising with the Trust and external agencies on matters including maintenance, transport and compliance.
• Leading and supporting office and site staff, delegating tasks effectively and ensuring high standards of work.
• Maintaining confidentiality and contributing to the safeguarding and welfare of children and young people.
• Clerk to Governors: Serve as Clerk to the governing bodies for both this school and Trinity Church School, coordinating agendas, taking accurate minutes and ensuring statutory compliance with support from the central team.

About you

We are looking for someone who is organised, professional and able to thrive in a busy school environment. You will need excellent communication and interpersonal skills, a strong customer service ethos and the ability to manage competing priorities while maintaining a high level of accuracy.

You will be someone who:

• Has excellent organisational and time-management skills.
• Has strong IT skills and experience of maintaining accurate electronic records.
• Has excellent attention to detail and a high standard of written and verbal communication.
• Is confident and professional when dealing with telephone enquiries, visitors, parents and colleagues.
• Can work calmly and effectively under pressure.
• Is able to use initiative while knowing when to seek advice.
• Builds positive and professional relationships with colleagues and stakeholders.
• Has a positive, solution-focused approach to problem solving.
• Is flexible, adaptable and receptive to change.
• Demonstrates integrity, professionalism and a strong work ethic.
• Is committed to high standards and to providing an excellent service to the whole school community.

There are many advantages to working for us. Included in your actual annual salary is generous annual leave entitlement, access to a local government pension scheme, sick pay scheme, cycle-to-work scheme, free eye tests for VDU users and employee assistance helpline. Support staff in schools can also benefit from a range of national discount schemes available to education professionals such as the Blue Light Card offering savings on shopping, travel, and leisure.

Safeguarding Statement :

St Mary's CofE Primary School is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. We particularly welcome applications from under represented groups including ethnicity, gender, transgender, age, disability, sexual orientation or religion.