Office Manager

Reed Specialist Recruitment; Tain; On-site; GBP 25,000 - 38,000; Full time

Benefits offered by this job

33 days holiday

Christmas and summer social events

Active staff social groups

Supportive and collaborative working环境

4 or 5 days per week option

Job summary

Reed Specialist Recruitment is seeking an experienced Office Manager (full-time or part-time) to oversee day-to-day office operations within a respected professional services organisation in the legal sector. You will manage the reception/administration team, provide PA support to senior management, coordinate internal communications, and handle supplier contracts and IT liaison.

The role offers flexible working arrangements (full-time or part-time) with 33 days holiday, Christmas/summer social

Qualifications

• Experience in an Office Manager or similar role.
• Experience managing and developing staff.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proactive problem-solving and continuous improvement mindset.
• Strong Excel skills and Microsoft Office proficiency.
• Ability to manage competing priorities with attention to detail.

Responsibilities

• Oversee day-to-day office operations and ensure high standards of service and professionalism.
• Manage and develop the reception and administration team; provide PA/executive support as needed.
• Coordinate production/distribution of the monthly company newsletter.
• Manage supplier relationships and contracts; liaise with IT and external support.
• Support HR administration and employee-related processes.
• Assist with project costings and general business administration.
• Work with Facilities Manager on premises and facilities matters.
• Identify opportunities to improve processes, efficiency and service delivery.
• Provide operational support to Directors and senior management.
• Potential involvement in select finance-related activities depending on experience.

Skills

Office management

People management

Excel

Job description

Office Manager (Full-Time or Part-Time)
Legal Services Sector

An established and highly respected professional services organisation is seeking an experienced and proactive Office Manager to play a key role in the smooth and efficient running of its operations. This is a varied and rewarding position offering the opportunity to take ownership of office administration, people management, facilities coordination, and business support functions. The role can be offered on either a full-time or part-time basis, making it an attractive opportunity for someone looking for flexibility alongside responsibility.

The Role

Reporting directly to senior leadership, you will oversee the day-to-day management of office operations, ensuring high standards of service, organisation, and professionalism across the business.

Key responsibilities will include:

• Managing and developing the reception and administration team
• Providing PA and executive support to senior management as required
• Coordinating the production and distribution of the company's monthly newsletter
• Managing supplier relationships and contracts
• Acting as the main point of contact for internal IT-related issues and liaising with external support providers
• Supporting HR administration and employee-related processes
• Assisting with project costings and general business administration
• Working alongside the Facilities Manager to oversee premises and facilities matters
• Identifying opportunities to improve processes, efficiency, and service delivery
• Providing wider operational support to Directors and senior management

There may also be opportunities for the successful candidate to become involved in selected finance-related activities, depending on experience and business needs.

About You

We are looking for an organised, confident and adaptable individual who thrives in a busy professional environment. You will ideally have:

• Previous experience in an Office Manager, Administration Manager, Practice Manager, Operations Coordinator, or similar role
• Experience managing, motivating, and developing staff
• Strong organisational and multitasking abilities
• Excellent communication and interpersonal skills
• A proactive approach to problem-solving and continuous improvement
• Strong Microsoft Office skills, particularly Excel
• The ability to manage competing priorities while maintaining attention to detail

We would also welcome applications from experienced senior administrators or business support professionals who are ready to take the next step into a management position.

What’s on Offer

• Competitive salary, dependent on experience
• Full-time or part-time working arrangements available
• 33 days holiday
• Christmas and summer social events
• Active staff social groups
• A supportive and collaborative working environment
• The opportunity to make a meaningful impact within a well-established and respected organisation
• Opportunity to work 4 days or 5 days per week