Office Manager

Aspris; Stoke-on-Trent; On-site; GBP 30,000 - 40,000; Full time

Job summary

Aspris is looking for an experienced Office Manager to ensure smooth administration operations at Strathmore College. This role involves managing an admin team, overseeing payroll and finance, and working closely with internal and external stakeholders. The successful candidate will have experience leading teams, excellent organizational skills, and be proficient in Microsoft Office. The position offers great benefits and opportunities for career progression.

Benefits

Exclusive access to reward and discount scheme

Blue Light discount card

Comprehensive induction

Commitment to ongoing training and career progression

Paid for enhanced PVG/DBS

Wellbeing support

Cycle to work scheme

Qualifications

• Experience leading teams is required.
• Proficiency in Microsoft Office, especially Excel and Word.
• Experience overseeing payroll and HR functions.

Responsibilities

• Line manage administrative support teams including catering and housekeeping.
• Oversee financial operations including payroll and accounting administration.
• Assist in recruitment by managing pre-employment checks.

Skills

Multitasking

Microsoft Office

Excel

Time management

Resilience

Team leadership

Job description

Here at Aspris, we are proud to be a leading provider of specialist education services with over 30 schools nationwide.

Strathmore College are recruiting for an experienced Office Manager to join our team! As the Office Manager your role will be to ensure that the administration operations within the school runs smoothly at all times. You will line manage a small administration team. You and your team will manage the business administration functions of the school, including payroll, finance, HR, recruitment, H&S and more, with support from the Head teacher.

Strathmore College provides bespoke study programmes for young people aged 16 to 25 years old with a range of learning difficulties and/or disabilities. What makes us different is that each of our learners work on a completely individual programme which is specifically structured to support them into employment and to gain an increased level of independence as they prepare for adulthood. Good links with employers enables learners to develop skills in the workplace to support their transition.

The Strathmore College building itself acts as a central hub from which a vast range of community-based learning takes place. Community-based learning is central to our ethos, with learners engaging in a lot of practical, hands-on activities and work-based learning.

Main Duties:

• Line manage the support services teams, including admin, catering and housekeeping, to ensure all tasks are completed as instructed, to deadline and to a high standard
• Ensure the effective operation of administrative processes and procedures, recognising the importance of enquiries or issues and applying the appropriate prioritisation
• Assist in the development and maintenance of specific administrative processes / systems, for example effective record keeping and filing systems
• Liaise and work collaboratively with internal stakeholders including site-based staff and wider central services functions (Finance, HR, Recruitment)
• Take a lead role in the recruitment of new employees by providing administrative support to managers, undertaking a range of pre-employment checks, and ensuring recruitment is legal, safe and meets regulatory standards
• Oversee financial and accounting administration - invoices, processing of petty cash, checking transactions and undertaking reconciliation in line with academy financial procedures
• Processing local payroll, ensuring systems are updated in an accurate and timely manner
• Liaise with external stakeholders including parents/carers, local authorities to arrange visits, meetings to support the referrals and admissions process
• Facilitate and co-ordinate the organisation of the new pupil admission and transition process including new starter pack and new pupil orientation
• Work alongside and support the Regional Business Manager with the day-to-day administration queries
• Oversight of health and safety

We are looking for someone who:

• Has some experience of leading teams and is confident taking a lead role in regard to specific processes / pieces of work with appropriate support if required
• At all times will work collaboratively with relevant colleagues to fulfil the requirements of the role and contribute positively to the effective running of the administration function within the school
• Has proven experience in multitasking and who is highly skilled and proficient in the use of Microsoft Office, Excel & Word
• Has excellent time management and prioritisation skills in order to manage a varied and busy workload to meet deadlines
• Have experience of overseeing payroll and other human resource / employee relations functions
• Demonstrate flexibility and resilience to respond to the changing needs of those who we support
• Have a strong “can do” attitude

Our benefits include:

• Exclusive access to reward and discount scheme
• Blue Light discount card
• Comprehensive induction
• Commitment to your ongoing training and career progression
• Paid for enhanced PVG/DBS
• Wellbeing support
• Cycle to work scheme and more!

To organise a visit to the school, please contact Robyn on 07720891703/[e-mail].

If you want to progress in your career and to have a job for life, Aspris Children’s Services will help you there.

Aspris is committed to safeguarding and promoting the welfare of children. All applicants must be willing to undergo safeguarding screening appropriate to the post, including checks with Disclosure & Barring Service and at least 2 references which cover the last 3 years; for all our services we will request references from where you have worked with either Children or Vulnerable Adults. Please be advised that references may be requested prior to interview for roles within our Schools.

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