Office Manager and PA to Managing Director Sutton in Ashfield

Bellway plc; Sutton-in-Ashfield; On-site; GBP 25,000 - 35,000; Full time

Job summary

Bellway plc is seeking a PA/Office Manager to the Managing Director at their new Timber Frame Manufacturing facility in Sutton-in-Ashfield. The role involves handling correspondence, managing diaries, and providing secretarial support. Ideal candidates will have experience in a similar position and exhibit excellent administrative skills. In return, Bellway offers a competitive salary, bonus, and various employee benefits.

Benefits

Competitive annual bonus

Contributory pension scheme

Access to discounts and benefits portal

Sharesave Scheme

Cycle to Work Scheme

Life assurance

Qualifications

• Experience in a secretarial/PA role supporting Director level roles.
• Willingness to work flexible hours.
• Proficient IT skills with Microsoft Office.

Responsibilities

• Manage diary and organise meetings for the Managing Director.
• Prepare monthly reports and maintain attendance records.
• Ensure efficient office operations and facilities.

Skills

Administration

Communication

Organisation

Education

GCSE Maths and English – Grade 4/C or above

Tools

Microsoft Office

Job description

Office Manager and PA to Managing Director

Bellway is a FTSE 250 five-star house builder, which operates 22 trading divisions across England, Scotland and Wales. The company has grown from a family firm, established more than 75 years ago, into a respected national brand, selling over ten thousand homes a year.

As the next step of long term growth and to support our sustainability priorities, Bellway shall be opening a new, highly automated, Timber Frame Manufacturing facility located in Sutton in Ashfield.

This new Division, Bellway Home Space, shall become operational later this year and there is an exciting opportunity to join the initial team at our new state of the art facility. We are currently looking to recruit a PA/Office Manager to the Managing Director(MD) and Senior Management Team (SMT) to join the team.

At Bellway we recognise that people are the key to our success and our goal is to provide a rewarding and fulfilling career in line with our values of quality, service and trust.

In addition to this we are committed to being a more inclusive employer and invite applications from a variety of backgrounds.

The Role

Principal accountabilities of the PA/Office Managerto the MD & SMT role include:

• First point of contact to deal with correspondence and telephone calls, ensuring urgent messages are actioned immediately.
• Support the Managing Director& SLT with secretarial support such as typing up correspondence, diary management and organising meetings.
• Minute meetings, type up notes and present in a professional format.
• Prepare monthly reports, collating information from various departments such as board reports and payroll information for the Division.
• Support with Human Resources administration such as the recruitment and induction process, as well as maintaining attendance records for the Division, including holiday, sickness and attendance records.
• Management of the TMS Time and Attendance System and generating reports.
• Maintain efficient filling and archive systems.
• Organise staff training as and when required.
• Liaise with secretaries at Group and other Divisions.
• Ensuring the general office facilities are intact, ordering of new computers, stationary, phones including mobile phones for Staff. Fire Risk Assessments, PAT testing, etc.
• Welcome visitors and ensure their requirements are met.
• Ensure lobby, reception and kitchen areas are clean and tidy.
• Ensure a good standard of housekeeping throughout the company and ensure noticeboards and all displayed certifications are kept up to date.
• Booking meeting rooms and co-ordinate travel and accommodation arrangements.
• Attend H&S meetings as staff representative.
• Organising office functions and charitable or fund-raising events within the company.

Experience, Qualifications and Skills

Experience

• Experience of working in a secretarial/PA role supporting Director level roles.

Qualifications and Training

• GCSE Maths and English – Grade 4/C or above (or equivalent)

Skills and Aptitude

• Excellent administration and organisation skills
• Strong communication and listening skills
• Ability to prioritise workload and meet tight deadlines
• Demonstrates a high level of discretion and confidentiality
• Ability to work on own as well as part of a team
• Proficient IT skills along with a good working knowledge of Microsoft Office (Word, Excel and outlook) and the ability to adapt to new systems
• Committed to diversity and inclusion

The Role and Working Conditions

• Willing to be flexible in respect to day to day duties and hours worked
• Office based role

In return we can offer you:

• Competitive annual bonus
• Contributory pension scheme
• Access to discounts and benefits portal
• Sharesave Scheme
• Cycle to Work Scheme
• Life assurance

We reserve the right to close this vacancy if a large volume of applications are received.