Office Manager

Manchester Port Health Authority; Runcorn; On-site; GBP 25,000 - 35,000; Part time

Job summary

A public health authority based in Runcorn seeks a proactive Office Manager to facilitate the daily operations of the office. The role includes managing administrative functions, financial records, and supplier contracts in a supportive environment. Ideal candidates will have proven experience in office management, strong IT skills, and a commitment to public health.

Benefits

Job stability and purpose-driven work

Friendly and professional team culture

Opportunity to improve office systems

Qualifications

• Experience in office management or administrative roles essential.
• Strong knowledge of Microsoft Office, especially Excel.
• Understanding of basic finance and budget management.

Responsibilities

• Ensure smooth daily office operations supporting the Chief Port Health Officer.
• Manage administrative tasks including correspondence and filing.
• Prepare financial records and support budget preparation.

Skills

Organisational skills

Communication

Attention to detail

IT skills

Education

Proven office management or senior admin experience

Job description

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About Us

Manchester Port Health Authority plays a vital role in protecting public health at the port of Manchester. We’re looking for a proactive and highly organised Office Manager to join our small but dedicated team.

The Role

As Office Manager, you'll be responsible for ensuring the smooth day-to-day running of the office and supporting the Chief Port Health Officer and wider team. This is a varied, hands-on role that covers administration, finance, supplier management, and HR support.

Key Responsibilities:

• General office organisation and administrative support
• Managing correspondence, filing systems, and diary management
• Preparing agendas, taking minutes, and coordinating meetings
• Supporting budget preparation and managing financial records
• Managing supplier contracts and overseeing office maintenance
• Creating reports, spreadsheets, and statistical summaries
• Reconciling bank statements and handling petty cash
• Uploading documents to the website and assisting with internal communications

What We’re Looking For:

• Proven office management or senior admin experience
• Strong IT skills (especially Microsoft Office & Excel)
• Good understanding of basic finance (invoicing, reconciliation, budgeting)
• Excellent communication and organisational skills
• Ability to work independently and manage multiple tasks
• High level of attention to detail and discretion with confidential information

What We Offer:

• A varied and rewarding role in a unique public health environment
• Friendly and professional team culture
• Opportunity to improve and implement new office systems
• Job stability and purpose-driven work

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

• Industries

  Civic and Social Organizations

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