Office Manager

First Blue Healthcare Limited; Stafford; Hybrid; GBP 26,000 - 34,000; Full time

Job summary

First Blue Healthcare Limited is seeking an Office Manager to oversee daily head office operations and provide administrative support across multiple departments. You will be the go-to person for office enquiries, organise meetings, travel, and events, and assist HR functions including recruitment, onboarding, and compliance.

You will also cover recruitment duties during peak periods and holiday cover, maintain confidential files, and collaborate with managers across children's homes to ensure

Qualifications

• Experience as an Office Manager, Senior Administrator, or similar role.
• Excellent organisational and time management skills.
• Strong communication and interpersonal skills.
• Experience providing administrative support across multiple business functions.
• Good working knowledge of Microsoft Office (Word, Excel, Outlook, Teams).
• Ability to handle confidential information with discretion.

Responsibilities

• Manage day-to-day operations of the head office.
• Act as first point of contact for office enquiries and visitors.
• Support Directors and management with administrative tasks.
• Coordinate office supplies, equipment, maintenance and facilities.
• Organise meetings, diaries, travel arrangements and events.
• Assist with HR administration including recruitment and onboarding.
• Support Recruitment Team during peak periods and coverage during leave.
• Maintain confidential personnel files and HR systems.
• Liaise with managers across our children's homes for admin support.
• Help coordinate company policies, training records and documentation.
• Assist with projects and business initiatives as the company grows.
• Identify opportunities to improve office processes and efficiency.
• Be a flexible, reliable team player.

Skills

Organisational skills

Time management

Communication skills

MS Office proficiency

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

As our Office Manager, you'll play a key role in the day-to-day running of the office, ensuring everything operates efficiently while supporting multiple departments across the business. No two days will be the same—you'll be the go-to person for colleagues, helping solve problems, coordinating activities, and keeping the business organised.

You'll also provide administrative support for our HR function, helping to ensure employee records, recruitment administration, onboarding, and compliance processes are maintained to a high standard. During busy recruitment periods and when members of the Recruitment Team are on annual leave, you'll also provide additional support to ensure the recruitment process continues to run smoothly.

Key Responsibilities

• Manage the day-to-day operations of the head office.
• Act as the first point of contact for office enquiries and visitors.
• Support Directors and the wider management team with administrative tasks.
• Coordinate office supplies, equipment, maintenance, and facilities.
• Organise meetings, diaries, travel arrangements, and company events.
• Assist with HR administration, including recruitment, onboarding, employee records, references, and compliance documentation.
• Support the Recruitment Team during busy periods and provide cover during annual leave, assisting with candidate communication, interview scheduling, recruitment administration, and onboarding activities.
• Support the maintenance of confidential personnel files and HR systems.
• Liaise with managers across our children's homes to provide administrative and operational support where required.
• Help coordinate company policies, training records, and documentation.
• Assist with projects and business initiatives as the company continues to grow.
• Identify opportunities to improve office processes and efficiency.
• Be a flexible, reliable team player who is happy to support wherever needed.

About You

We're looking for someone who is highly organised, approachable, and enjoys variety in their role. You'll be someone who takes ownership, uses initiative, and can confidently juggle multiple priorities while maintaining excellent attention to detail.

• Previous experience as an Office Manager, Senior Administrator, or in a similar role.
• Excellent organisational and time management skills.
• Strong communication and interpersonal skills.
• Experience providing administrative support across multiple business functions.
• Good working knowledge of Microsoft Office (Word, Excel, Outlook, Teams).
• Ability to handle confidential information with discretion.
• A proactive, positive attitude and willingness to get involved in all areas of the business.