Office Manager

Budget Energy NI; Londonderry; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in energy solutions, Budget Energy NI is seeking an office administrator to support its facilities management team in Derry. The role involves coordinating operations, managing vendors, and ensuring compliance with service agreements. Ideal candidates will have strong organizational skills, be proficient in Microsoft Office, and possess exceptional interpersonal abilities. Join us to contribute to a collaborative workplace committed to delivering outstanding service.

Benefits

Competitive Salary

Defined Pension Contribution

Healthcare

Staff discounts

Health and Wellbeing Supports

Learning and Development

Career Advancement Opportunities

Qualifications

• 1-2 years experience in facilities management.
• Exceptional organizational skills.
• Strong interpersonal and communication skills.

Responsibilities

• Coordinate day-to-day operations across office locations.
• Manage third-party service providers.
• Generate monthly site reports.

Skills

Organisational Skills

Interpersonal Skills

Attention to Detail

Multitasking

Communication Skills

Flexibility

Adaptability

IT Proficiency

Tools

Microsoft Office

Job description

About the role:

We are seeking an office administrator to support our Group Facilities Manager in delivering high-quality facilities management services to our site based in Derry and its occupants. The office manager will play a key role in the operational coordination of on-site FM services, vendor management, purchasing, and assisting with the online facility helpdesk.

Job Responsibilities:

• Coordinate day-to-day operations across office locations, ensuring the highest standard of service delivery and fostering strong relationships with internal stakeholders.
• Assist with the delivery of all facilities services, including planned maintenance, scheduled works, and upgrade projects for all locations.
• Manage third-party service providers, including office cleaning, key holding, security, and alarm and fire response services.
• Ensure compliance with Service Level Agreements (SLAs) for each contractor.
• Generate monthly site reports detailing various service aspects/events and report on agreed financial Key Performance Indicators (KPIs).
• Assist in the management building leases, insurance plans, and service contracts.
• Collaborate with internal Health & Safety stakeholders to drive the implementation of health, safety, and employee wellness initiatives.
• Be available for out-of-hours calls with the capacity to resolve or escalate issues as appropriate.
• Provide technical support on occupational safety, ergonomic issues, and other relevant environmental health and safety concerns.
• Additional ad hoc duties not listed as requested by the business.
  
  

Candidate Profile:

The ideal candidate will have 1-2 years of experience in facilities management, preferably in an administrative or coordination role. This position is suited for someone with exceptional organisational skills, who is confident in multitasking and prioritising tasks with a keen attention to detail. Strong interpersonal and communication skills are essential for liaising with both internal and external stakeholders. The role requires flexibility and adaptability in a fast-paced, dynamic environment. Proficiency in IT, particularly Microsoft Office, is also necessary.

About Budget Energy/ Flogas:

Part of the DCC Group, Flogas Ireland was established in 1978 supplying Liquefied Petroleum Gas (LPG) throughout the island and to this day remains one of the leading suppliers in Ireland, servicing a diverse range of market sectors, including commercial, agricultural, and domestic.

Over the years, Flogas has evolved and grown as an Energy business, and with the acquisition of Budget Energy, based in Derry, and Flogas Enterprise Solutions, (formally known as Naturgy) we are now also a leading supplier of Natural Gas and Electricity, as well as Renewables, including Corporate Power Purchase Agreements, and energy services in both residential and commercial markets across the island of Ireland. Flogas actively supports micro-generation, which involves generating electricity from renewable sources such as solar photovoltaic (PV), micro-wind, micro-hydro, and micro-renewable combined heat and power We have an esteemed reputation within the Energy Industry and have been awarded the NSAI Quality System Certificate from the I.S. EN ISO 9001 Series.

As a Flogas Group, we are now driving our growth strategy to achieve our vision of being Irelands leading provider of total energy solutions, meeting our customers changing needs and delivering to the highest possible standard.

Why work with us?

Flogas is a well-established business within the DCC group and has grown significantly in recent years to become a leading provider in the commercial energy and energy management sectors, with significant further growth plans over the coming years making this is a very exciting time to join the Flogas Group. We offer a warm and welcoming environment, valuing our people and their input into the business. We encourage a collaborative workplace, where everyone feels included and heard. We are committed to working with our customers to help them transition to a more sustainable energy future.

Benefits:

• Competitive Salary
• Defined Pension Contribution
• Healthcare
• Staff discounts
• Health and Wellbeing Supports
• Learning and Development
• Career Advancement is important to us in Budget Energy. All our roles are advertised internally, and we encourage internal progression right across the business.
  
  

Budget Energy is an equal opportunity employer. We encourage diversity and are committed to creating an inclusive environment for all employees.