Office Manager

VanRath; Northern Ireland; On-site; GBP 30,000 - 50,000; Full time

Job summary

An exciting opportunity for an Office Manager in a leading manufacturing company in Toome, Northern Ireland. The role involves coordinating cross-functional activities, managing office facilities, and ensuring efficient operations. Flexible working options are available, making it an attractive position for the right candidate.

Benefits

Flexible working hours

Great benefits package

Qualifications

• Experience in Office Manager role is preferred.
• Proficiency in Excel and Outlook required.
• Ability to manage multiple projects simultaneously.

Responsibilities

• Coordinate activities across production, safety, HR, and engineering.
• Oversee the management of office facilities ensuring efficiency.
• Act as the primary contact for all office-related issues.

Skills

Effective communication

Initiative

Self-reliance

Time management

Ability to manage multiple projects

Tools

Excel

Outlook

Job description

VANRATH are excited to be working alongside a leading Manufacturing organisation with a great reputation for the recruitment of an Office Manager.

This is a role in the company's Toome office. This is a Monday - Friday position - Flexibility can also be offered - later start or early finish, a condensed four-day week, part-time hours, or similar.

Permanent position.

This is an Amazing company!

Salary

Fully Negotiable + Fantastic Benefits & A Great Place to Work

The Role

The purpose of this role is to coordinate activities across production, safety, HR, and engineering; arrange transport; expedite orders; and assist with production planning. It's a varied and fast-paced position with plenty of scope for involvement across different areas of the business.

Typical Job duties would include:

• Oversee the management of office facilities, ensuring all operations are efficient and compliant with health and safety standards.
• Manage relationships with multiple service providers, ensuring high-quality services are consistently delivered.
• Act as the primary point of contact for all office-related issues, including the operation and maintenance of office equipment (photocopiers, printers, telephony, video conferencing tools, and IT systems).
• Maintain a proactive approach in managing office projects, prioritising tasks, and ensuring deadlines are met.
• Manage the office schedule and correspondence.
• Maintain and develop strong relationships with customers and suppliers.
• Organise and co-ordinate office wide / company wide events.
• Provide additional administrative support to the management team as needed.
• Help with employee orientation and training as needed.
• Handle customer and vendor inquiries via phone, email and in person.
• Keep the office, reception, common areas and boardroom organised and functional.
• Prepare and print documents and electronic information as needed.
• Coordinate with building management to address any issues with the office condition.
• Receive/prepare large deliveries on a daily basis.

The Ideal Person

• Experience in Office Manager role
• Effective communication with people at different levels of the organisation.
• Proficiency in Excel and Outlook and familiarity with various software applications.
• Initiative, self-reliance and time management.
• Awareness of business needs.
• Ability to manage multiple projects simultaneously.
• Previous office management experience desirable, though not essential.

For further information on this vacancy, or any other job in Belfast or wider Northern Ireland, please apply via the link below or contact Jack Groves in the strictest confidence via Vanrath.

Ross Stevenson is the consummate recruiter and guided me through the whole process from start to finish. His expertise and background knowledge shone through in understanding my needs and potential and finding me a new role within a week. I would highly recommend both VANRATH and Ross to anyone on the job hunt! I have no hesitation in giving him a 5 Star rating

I wanted to express my sincere appreciation for the outstanding support provided by Ross Stevenson from Vanrath. Thanks to his expertise and dedication, I recently secured a great job opportunity.
Ross demonstrated exceptional professionalism throughout the process and his transparent communication and constant updates made it a seamless experience.
Thanks a lot Ross for your invaluable assistance.

I had the privilege of working with Vanrath, and specifically Mark McAdams. His dedication, expertise and personal approach not only helped me find a job, but made the process smooth and enjoyable.