Office Administrator (Temp)

Inform3 Recruitment; Ballymena; On-site; GBP 25,000 - 27,000; Full time

Job summary

A leading company in County Antrim is looking for an Office Administrator to join their Admin/Finance Team on a temporary basis. This role involves managing purchase ledgers, invoicing, and maintaining records while offering support in a dynamic environment. Ideal for someone with strong organizational skills and attention to detail, this opportunity provides a chance to contribute meaningfully to the team's success.

Qualifications

• Proven experience in an administrative position, especially in finance.
• Ability to manage a high-volume purchase ledger and process invoices.
• Strong attention to detail and excellent communication skills.

Responsibilities

• Manage purchase ledger and maintain financial records.
• Process invoices and reconcile accounts.
• Provide cover for the admin team during absences.

Skills

Accuracy

Organisational Skills

Communication

Tools

Microsoft Excel

Microsoft Word

Financial Software

Job description

Job Title – Office Administrator

Job Location – Co. Antrim

Salary – £25K - £27K BOE (Temp Position)

About the Company:

Are client based in County Antrim are currently seeking a motivated and efficient Admin to join their Admin/Finance Team on a temporary basis. This is a fantastic opportunity for someone looking to contribute their skills in a supportive and fast-paced environment.

In this role you will work closely with the Admin & Finance team to manage a high-volume purchase ledger, ensure all financial records are up to date and maintained to the highest standards. The successful candidate will report to the Admin Manager and work as part of the wider Admin team.

Duties Include:

• Answering telephone promptly, directing calls to the appropriate personnel and responding and directing emails as necessary in a professional manner.
• Supplier invoice coding to nominal ledger.
• Complete Month end accruals and Mastercard reconciliation.
• Raise Purchase Orders (PO’s) for other departments as required.
• Maintain and keep up to date records of company vehicles (Vehicle Tax, MOT & services).
• RHI Submission.
• Liaise with new and existing suppliers daily to ensure all documentation complete and up to date.
• Preparation of new and existing account information to include processing of supplier evaluation forms.
• Sales invoicing / Lodgements – providing holiday cover. Cover for other members of the admin team including reception cover for holidays, periods of sickness and other absence when required.
• Preparation of contract costs.
• Attend all relevant meetings are required. Minute-taking may be required.
• Any other duties, within reason and capability, as agreed through consultation with management.

Skills & Experience Required:

• Proven experience in an administrative position, particularly within finance or office management environment.
• Ability to manage a high-volume purchase ledger, including processing invoices, reconciling accounts and maintaining accurate records.
• High level of accuracy and attention to detail, especially when dealing with financial data and documents.
• Strong organisational skills with the ability to manage multiple tasks and prioritise effectively.
• Excellent written and verbal communication skills.
• Proficient in using Microsoft Office (particularly Excel and Word) and experience with financial software or accounting systems.

For more information surrounding the role, feel free to contact Caolán McConville on 0283 089 8345.

INFORM3 Recruitment is an equal opportunities employer. By applying to this position, you accept the terms of our privacy policy which you can find on our website.