Office Manager

Swish Source; Liverpool; On-site; Full time

Job summary

An established industry player is seeking a dynamic Office Manager to ensure the smooth operation of their busy office in Toxteth, Liverpool. This temporary role is crucial for supporting operational functions and managing a dedicated team. The ideal candidate will bring proven office management experience, strong IT skills, and a commitment to equality and diversity. If you thrive in a fast-paced environment and are eager to contribute innovative solutions, this is an exciting opportunity to make a significant impact.

Qualifications

• Proven experience in office management in a busy environment.
• Strong IT skills with proficiency in Microsoft Office Suite.

Responsibilities

• Manage day-to-day office operations and liaise with building staff.
• Oversee document control system and manage office staff.

Skills

Office Management

Microsoft Office Suite

Staff Management

GDPR Training

Cost-saving Initiatives

Casework Management Systems

Equality, Diversity, and Inclusion

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Microsoft Visio

MS Project

Job description

Office Manager (Temporary)

Toxteth, Liverpool
£16.48 per hour
20 hours per week
Temporary

We are looking for a dynamic and highly organized Office Manager to join our client's team on a temporary basis. This role is key in ensuring the smooth running of our busy office environment in Toxteth, Liverpool, and supporting their operational functions. This isn't a financial role.

Key Responsibilities

1. Manage day-to-day office operations, including liaising with building staff regarding maintenance, security, and access issues.
2. Ensure the provision and supply of stationery, printers, and office equipment.
3. Act as the first point of contact for all office queries and visitors.
4. Administer and oversee a document control system for office and HR use.
5. Address client complaints in accordance with our complaints policy.
6. Manage and supervise four office staff, ensuring appropriate workload distribution and performance.
7. Provide induction support related to office systems and IT.
8. Contribute to innovative solutions to improve efficiency and reduce costs.
9. Participate in ad hoc projects as required by the CEO or Senior Management Team.

Essential Skills and Qualifications

1. Proven experience in office management, ideally in a busy environment.
2. Strong IT skills, including proficiency in Microsoft Office Suite (Outlook, Excel, Word, Visio, MS Project).
3. Experience with casework management systems (preferably Advice Pro or similar).
4. Experience in staff management and workload distribution.
5. Full training in GDPR and confidentiality protocols.
6. Commitment to equality, diversity, and inclusion.
7. Experience in a third sector organisation, particularly in social welfare law advice.
8. Ability to identify and implement cost-saving initiatives and efficiency improvements.

If you feel like you are suitable for this role, please apply at your earliest convenience.