Office Manager

Intelect UK Ltd.; Leicester; On-site; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Competitive salary

Job summary

Intelect UK Ltd in Leicester are seeking an organised Office Manager to join our team. This hands-on role combines payroll administration, finance and accounting, HR support and general office management to keep the site running smoothly.You will manage weekly and monthly payroll, supplier invoices, VAT returns and project records, plus onboarding and compliance. AAT Level 3 and Sage 50 experience are preferred; strong Excel skills and attention to detail are essential.

Qualifications

• Finance, accounts or administrative experience.
• Strong numerical skills and attention to detail.
• Strong IT skills focusing on Excel.
• Excellent organisational skills and deadline discipline.
• Good written and verbal communication.
• Professional confidentiality and discretion.
• Proactive and flexible, able to work in a team.
• Experience with accounting software, Sage 50 preferred.
• AAT Level 3 or equivalent preferred.

Responsibilities

• Process payroll and timesheets; manage pension submissions.
• Handle purchase/sales ledgers and supplier invoices.
• Reconcile bank, petty cash, and credit card activity.
• Set up customers and projects in the CRM; maintain records.
• Coordinate onboarding, training records and compliance documents.
• Oversee day-to-day admin; manage office supplies and safety checks.

Skills

Strong numerical skills

Excellent organisational skills

Attention to detail

Good communication

Independent worker

Education

AAT Level 3 qualification or equivalent

Tools

Sage 50

Microsoft Excel

Job description

Intelect are an award-winning electrical and mechanical engineering company with bases in Middlesbrough, Leicester and Grimsby, predominantly servicing process industries such as food and beverage manufacturing, utilities, heavy industry and renewables. We are passionate about growing and investing in a workforce for the future and as such, we offer continuous personal development should this be an aspiration of the individual.

We are looking for a highly organised, proactive and detail-oriented Office Manager to join our team at our Leicester site. This is a varied, hands-on role combining payroll administration, finance and accounting, HR support, employee compliance and general office management.

The successful candidate will play an important role in supporting the smooth day-to-day running of the business, ensuring that financial records are accurate, payroll is processed efficiently, employee documentation is maintained and administrative processes are completed to a high standard.

Responsibilities

Payroll & Timesheet Administration

• Process weekly and monthly payroll, including timesheets, deductions, adjustments and payments.
• Manage pension submissions, payroll records and holiday pay calculations.
• Maintain accurate employee timesheet, mileage and holiday records.
• Provide regular payroll information and reports to the Finance Manager.

Accounts & Financial Administration

• Manage purchase and sales ledger activities, including supplier invoices, customer invoicing and payment processing.
• Complete bank, petty cash and credit card reconciliations.
• Process subcontractor payments in line with CIS and VAT requirements.
• Assist with month-end reporting, work in progress (WIP), labour analysis and journal entries.
• Prepare supplier payment runs, remittance advice and quarterly VAT returns.

Job & Project Administration

• Set up new customers and projects within the CRM system, ensuring records and documentation are accurate.
• Process purchase orders, allocate job numbers and maintain the open order book.
• Manage project documentation, daywork sheets and job-related costs.

HR, Training & Compliance

• Coordinate new employee onboarding, including documentation, records and inductions.
• Maintain employee training records, qualifications and compliance documentation.
• Arrange required training, site inductions, driving licence checks and apprenticeship registrations.
• Record employee holidays and absences, keeping relevant records up to date.

Office & General Administration

• Oversee day-to-day office administration and act as the first point of contact for telephone enquiries.
• Arrange employee accommodation and distribute weekly labour plans.
• Maintain office supplies, equipment servicing and workplace safety checks.
• Coordinate supplier and client onboarding, maintaining accurate supply chain records.

We are looking for someone with the following experience and qualifications:

• Previous experience in a finance, accounts or administrative role.
• Strong numerical skills and excellent attention to detail.
• Good IT skills, particularly Microsoft Excel and spreadsheets.
• Excellent organisational skills, with the ability to manage multiple tasks and meet deadlines.
• Good written and verbal communication skills.
• Ability to maintain accurate records and handle confidential information professionally.
• A proactive, reliable and flexible approach, with the ability to work independently and as part of a team.
• Experience using accounting software, ideally Sage 50, and a willingness to learn new systems.
• Ideally, the candidate will hold an AAT Level 3 qualification or equivalent.

Working Hours

• Full time – 40 hours per week (08:00 – 16:30 Monday to Friday) with some flexibility around working hours.

What We Offer:

• Competitive Salary based on level of experience & qualification