Office Manager

Global-e; Greater London; On-site; GBP 32,000 - 42,000; Full time

Job summary

Global-e is seeking an experienced Office Manager to oversee day-to-day office operations, HR admin tasks, and employee welfare events across the UK and Europe. You will collaborate with IT, Finance, and HR to maintain a well-organised, safe, and welcoming workspace while supporting onboarding and offboarding processes.

The role requires strong organisational and interpersonal skills, the ability to work under pressure in a fast-paced environment, and proactive problem-solving to keep the office

Qualifications

• 4+ years of office management experience in a fast-growing company.
• Facilities management and office administration experience.
• Ability to source and manage suppliers.
• Experience collaborating with Finance to process invoices.
• Experience organising employee social events.
• Excellent time management and multitasking skills.
• Strong interpersonal and communication skills.
• Proactive, adaptable with attention to detail.

Responsibilities

• Manage day-to-day office administration and keep the space organized and welcoming.
• Handle purchasing requests, source suppliers, and manage vendors.
• Coordinate with IT for onboarding/offboarding and equipment inventory for UK/Europe.
• Work with Finance to process expenses and invoices.
• Ensure health and safety processes are followed.
• Plan and execute employee social events.
• Assist with onboarding and offboarding of employees.
• Welcome new joiners and set up their workspace.
• Provide proactive support to management and staff.
• Coordinate with facilities to resolve office issues quickly.

Skills

Office management

Facilities management

Supplier management

Invoicing & Finance collaboration

Event coordination

Time management

Interpersonal communication

Adaptability

Job description

Global-e is the world's leading platform in enabling and accelerating global, direct-to-consumer cross-border ecommerce. Through our comprehensive end-to-end solutions, we enable retailers and brandstoachieve significant global online growth.Founded in 2013 and operating from several offices worldwide,Global-eis the chosen partner of hundreds of global retailers and brands, including Hugo Boss, Marc Jacobs, Etam, M&S, Montblanc,Forever21, Versace, Iconic andmore..

AsGlobal-econtinuesto expand, we arelooking an OfficeManagerwho will be involved in managing the day-to-day running of the office, HR admintasksand employee welfare events.The ideal candidate will havestrongorganizational andinterpersonal skillsandtheability towork under pressurein afast-pacedenvironment.

Responsibilities:

• Managing the day-to-day office administration as needed, ensuring the office is organized, well-stocked and welcoming.
• Handling all purchasing requests including sourcing, comparing, and managing all suppliers/vendors and supporting marketing team.
• Partnering with Global-e's global IT team in on and offboarding, overseeing all equipment and inventory needs in the UK and Europe.
• Working closely with the Finance team, managing the expense and invoice processing.Need to understand invoicing processes.
• Managing all health and safety processes ensuring that the office is operating in accordance with regulations.
• Working closely with the HR team, taking initiative for employee social events.
• Assisting with employee onboarding and offboarding processes.
• Responsible for welcoming new joiners, doing introduction and health and safety tour of the office. Ensuring that their workspace and computer is ready for their first day of work.
• Providing proactive and efficient assistance to management and employees.
• Working with the facilities team in the building to ensure any office issues are fixed promptly.

Requirements

• 4+ years prior experience as an Office Manager, in a fast-growing and agile business.
• Facilities management and office administration experience is required.
• Ability to source and manage suppliers.
• Experience in working with Finance to process invoices.
• Prior experience in facilitating office and offsite cultural events.
• Excellent time management and organizational skills with a strong ability to multi-task and handle many projects simultaneously and independently.
• Must be proactive and adaptable with an eye for detail.
• Excellent interpersonal and communication skills .
• Must be .