Office Manager

Right Now Recruitment; Colnbrook; On-site; GBP 35,000 - 40,000; Full time

Job summary

Right Now Group in Colnbrook is seeking an experienced Office Manager to anchor the busy operations of a logistics business. This role blends office management, compliance & accreditation administration, fleet support, HR administration and PA support to the Directors.

You will be the central contact, ensuring records, training and documentation are up to date, and you’ll coordinate audits, renewals and contractor activities. A hands-on leader who can handle sensitive information will thrive.

Qualifications

• Experience as Office Manager, Senior Administrator, EA or similar admin role.
• Highly organized with ability to manage multiple responsibilities and deadlines.
• Strong attention to detail for records, compliance and accreditation data.
• Confident with Excel and managing detailed spreadsheets and trackers.
• Comfortable handling confidential information with directors, staff and external partners.

Responsibilities

• Take responsibility for the smooth day-to-day running and administration of the office.
• Manage reception duties, welcome visitors, answer calls and handle enquiries.
• Provide administrative support to the Directors.
• Maintain master spreadsheets and central records, ensuring accuracy.
• Maintain employee records, including training records and qualifications.
• Coordinate and monitor driver documentation, ensuring records are current and compliant.
• Support management and renewal of company accreditation and compliance documentation.
• Assist with audits and accreditation reviews documentation.
• Provide admin support related to the vehicle fleet and liaise with suppliers.
• Support Health & Safety admin and record-keeping.
• Monitor renewal dates, training requirements and expiry calendars and follow up.
• Coordinate general office requirements, supplies, facilities and contractors.

Skills

Office management

Compliance administration

HR administration

PA support

Tools

Microsoft Excel

Job description

Right Now Group are recruiting for an experienced Office Manager on behalf of our client, an established international logistics and transport business based in Colnbrook.

This is a varied and responsible position, ideal for someone who enjoys being at the centre of a busy operation and taking ownership of the day-to-day organisation of an office.

The role will combine Office Management, Compliance & Accreditation Administration, Fleet Support, HR Administration and PA support to the Directors. You will act as a key point of contact across the business, ensuring records, documentation, training requirements and general office administration are kept organised and up to date.

Key responsibilities of an Office Manager:

• Take responsibility for the smooth day-to-day running and administration of the office.
• Manage reception duties, including welcoming visitors, answering calls and dealing with general enquiries.
• Provide administrative support to the Directors
• Maintain the company's master spreadsheets and central records, ensuring information is accurate and kept up to date.
• Maintain employee records, including training records, qualifications, documentation and relevant expiry dates.
• Coordinate and monitor driver documentation and checks, ensuring required records remain current and compliant.
• Support the management and renewal of company accreditation's, certifications and compliance documentation.
• Assist with preparing information and documentation for audits and accreditation reviews.
• Provide administrative support relating to the company's vehicle fleet, maintaining relevant records and liaising with internal teams and external suppliers where required.
• Support the business with Health & Safety administration, including maintaining records, documentation and associated compliance requirements.
• Monitor important renewal dates, training requirements, certificates and documentation, proactively following up before expiry.
• Coordinate general office requirements, supplies, facilities and contractors.

The Successful Office Manager will have:

• Previous experience within an Office Manager, Senior Administrator, Executive Assistant, PA or similar varied administrative role.
• Be highly organised with the ability to manage multiple responsibilities and deadlines.
• Strong attention to detail, particularly when maintaining employee, compliance and accreditation records.
• Confident using Microsoft Excel and managing detailed spreadsheets and trackers.
• Comfortable working with Directors and handling sensitive or confidential information, communicating with employees, drivers, suppliers and external organisations at all levels.

Additional details:

• Location: Colnbrook
• Salary: £35,000 - £40,000 per annum
• Hours: Full time, office based