Office Manager

Khr - Recruitment Specialists; Chestfield; Presencial; GBP 25.000 - 32.000; Jornada completa

Descripción de la vacante

Khr - Recruitment Specialists is seeking an Office Manager in Medway to lead general office administration, HR documentation, and fleet coordination. The role covers onboarding, stakeholder liaison, and maintaining records for vehicles and operations.

The successful candidate will manage a varied workload, be proficient in Microsoft Office, and work well in a team while guiding smooth day-to-day office functions.

Formación

• Previous experience in an administrative, office support or similar role.
• Experience with HR administration.
• Background in fleet management, vehicle maintenance, MOTs and scheduling.

Responsabilidades

• Overseeing general office administration and preparing relevant documentation
• Preparing and maintaining confidential HR documentation, including contracts, letters and employee records
• Monitoring company vehicles to ensure MOTs, servicing and inspections are completed on time
• Arranging vehicle maintenance and liaising with garages and service providers
• Supporting the onboarding process for new employees
• Acting as a central point of contact for administrative queries
• Coordinating staff training, booking courses and liaising with external providers
• Maintaining training records and monitoring certification expiry dates
• Keeping accurate fleet and vehicle records
• Managing the administration of vehicle accidents and incidents, including recording details and liaising with drivers, insurers and other relevant parties
• Tracking incidents and ensuring all associated documentation is completed
• Liaising with suppliers and external service providers
• Assisting with meeting arrangements, scheduling and general office organisation
• Providing administrative support to the wider team as required

Conocimientos

Microsoft Office

Organisational skills

Teamwork

Descripción del empleo

Role: Office Manager
Location: Medway
Contract Type: Permanent
Hours: Monday-Friday – 8:30am – 5pm
Salary: Highly Competitive, Negotiable

Key Responsibilities – Office Manager

• Overseeing general office administration and preparing relevant documentation
• Preparing and maintaining confidential HR documentation, including contracts, letters and employee records
• Monitoring company vehicles to ensure MOTs, servicing and inspections are completed on time
• Arranging vehicle maintenance and liaising with garages and service providers
• Supporting the onboarding process for new employees
• Acting as a central point of contact for administrative queries
• Coordinating staff training, booking courses and liaising with external providers
• Maintaining training records and monitoring certification expiry dates
• Keeping accurate fleet and vehicle records
• Managing the administration of vehicle accidents and incidents, including recording details and liaising with drivers, insurers and other relevant parties
• Tracking incidents and ensuring all associated documentation is completed
• Liaising with suppliers and external service providers
• Assisting with meeting arrangements, scheduling and general office organisation
• Providing administrative support to the wider team as required

Candidate Profile – Office Manager

• Previous experience in an administrative, office support or similar role
• Experience with HR administration
• A background in fleet management, vehicle maintenance, MOTs and scheduling
• A willingness to get stuck in
• Competent in Microsoft Office, including Word, Excel and Outlook
• Able to prioritise tasks and manage a varied workload effectively
• A positive, team-focused approach with the ability to work independently