Office Manager

Right Now Recruitment; Poyle; On-site; GBP 35,000 - 40,000; Full time

Job summary

Right Now Group is seeking an experienced Office Manager for our Colnbrook-based client, an established international logistics and transport business. You will own day-to-day office operations and act as a key contact across the business, coordinating records, training requirements and administrative tasks.

The role combines office management, compliance and accreditation administration, fleet support, HR administration and PA support to directors.

Qualifications

• Previous experience in an Office Manager, Senior Administrator, Executive Assistant, PA or similar role.
• Be highly organised with the ability to manage multiple responsibilities and deadlines.
• Strong attention to detail, particularly for employee, compliance and accreditation records.
• Confident using Microsoft Excel and managing detailed spreadsheets and trackers.
• Comfortable working with Directors and handling sensitive information across the business.

Responsibilities

• Take responsibility for the smooth day-to-day running and administration of the office.
• Manage reception duties, welcoming visitors, answering calls and enquiries.
• Provide administrative support to the Directors.
• Maintain master spreadsheets and central records, ensuring accuracy and currency.
• Maintain employee records, training records, qualifications and expiry dates.
• Coordinate driver documentation and checks; keep records current and compliant.
• Support management and renewal of accreditations, certifications and compliance docs.
• Assist with information for audits and accreditation reviews.
• Provide admin support for the vehicle fleet and liaise with internal and external contacts.
• Support Health & Safety administration, maintaining records and compliance requirements.
• Monitor renewal dates and training requirements, following up before expiry.
• Coordinate general office requirements, supplies, facilities and contractors.

Skills

Highly organized

Attention to detail

Time management

Excel proficiency

Tools

Microsoft Excel

Job description

About Position

Right Now Group are recruiting for an experienced Office Manager on behalf of our client, an established international logistics and transport business based in Colnbrook.

This is a varied and responsible position, ideal for someone who enjoys being at the centre of a busy operation and taking ownership of the day-to-day organisation of an office.

The role will combine Office Management, Compliance & Accreditation Administration, Fleet Support, HR Administration and PA support to the Directors. You will act as a key point of contact across the business, ensuring records, documentation, training requirements and general office administration are kept organised and up to date.

Key responsibilities of an Office Manager

• Take responsibility for the smooth day-to-day running and administration of the office.
• Manage reception duties, including welcoming visitors, answering calls and dealing with general enquiries.
• Provide administrative support to the Directors.
• Maintain the company's master spreadsheets and central records, ensuring information is accurate and kept up to date.
• Maintain employee records, including training records, qualifications, documentation and relevant expiry dates.
• Coordinate and monitor driver documentation and checks, ensuring required records remain current and compliant.
• Support the management and renewal of company accreditations, certifications and compliance documentation.
• Assist with preparing information and documentation for audits and accreditation reviews.
• Provide administrative support relating to the company's vehicle fleet, maintaining relevant records and liaising with internal teams and external suppliers where required.
• Support the business with Health & Safety administration, including maintaining records, documentation and associated compliance requirements.
• Monitor important renewal dates, training requirements, certificates and documentation, proactively following up before expiry.
• Coordinate general office requirements, supplies, facilities and contractors.

The Successful Office Manager will have

• Previous experience within an Office Manager, Senior Administrator, Executive Assistant, PA or similar varied administrative role.
• Be highly organised with the ability to manage multiple responsibilities and deadlines.
• Strong attention to detail, particularly when maintaining employee, compliance and accreditation records.
• Confident using Microsoft Excel and managing detailed spreadsheets and trackers.
• Comfortable working with Directors and handling sensitive or confidential information, communicating with employees, drivers, suppliers and external organisations at all levels.

Additional details

• Location: Colnbrook
• Salary: £35,000 - £40,000 per annum
• Hours: Full time, office based