Office Manager

KHR - Recruitment Specialists; Rochester; On-site; GBP 32,000 - 42,000; Full time

Job summary

KHR - Recruitment Specialists is seeking an Office Manager in Medway to support day-to-day office operations. This permanent role covers general administration, HR support, fleet management and vehicle maintenance scheduling, with a hands-on approach to wider team support.

The role requires prior administrative/HR experience, fleet management knowledge, and proficiency in Microsoft Office. It offers a varied workload and a proactive, team-focused environment.

Qualifications

• Previous experience in administrative/office support roles.
• Experience with HR administration.
• Background in fleet management and vehicle maintenance (MOTs).
• Proactive and able to handle a varied workload.
• Proficient with Microsoft Office.

Responsibilities

• Oversee general office administration and documentation.
• Prepare confidential HR documents, contracts and employee records.
• Monitor MOTs, servicing and inspections for company vehicles.
• Arrange vehicle maintenance and liaise with garages.
• Support onboarding of new employees.
• Coordinate staff training and external providers.
• Maintain fleet records and incident documentation.
• Assist with meeting arrangements and general office organisation.

Skills

Office administration

HR administration

Fleet management

Scheduling

Tools

Microsoft Office

Job description

Role: Office Manager

Location: Medway

Contract Type: Permanent

Hours: Monday-Friday - 8:30am - 5pm

Salary: Highly Competitive, Negotiable

An established manufacturer and supplier is seeking a proactive and organised Office Manager to support the day-to-day running of its office.

This is a varied, hands-on Office Manager covering general administration, HR support, fleet management, scheduling vehicle maintenance, alongside providing wider support to the team.

Key Responsibilities - Office Manager

• Overseeing general office administration and preparing relevant documentation
• Preparing and maintaining confidential HR documentation, including contracts, letters and employee records
• Monitoring company vehicles to ensure MOTs, servicing and inspections are completed on time
• Arranging vehicle maintenance and liaising with garages and service providers
• Supporting the onboarding process for new employees
• Acting as a central point of contact for administrative queries
• Coordinating staff training, booking courses and liaising with external providers
• Maintaining training records and monitoring certification expiry dates
• Keeping accurate fleet and vehicle records
• Managing the administration of vehicle accidents and incidents, including recording details and liaising with drivers, insurers and other relevant parties
• Tracking incidents and ensuring all associated documentation is completed
• Liaising with suppliers and external service providers
• Assisting with meeting arrangements, scheduling and general office organisation
• Providing administrative support to the wider team as required

Candidate Profile - Office Manager

• Previous experience in an administrative, office support or similar role
• Experience with HR administration
• A background in fleet management, vehicle maintenance, MOTs and scheduling
• A willingness to get stuck in
• Competent in Microsoft Office, including Word, Excel and Outlook
• Able to prioritise tasks and manage a varied workload effectively
• A positive, team-focused approach with the ability to work independently