Office Manager

City Site Solutions Ltd; Bledlow Ridge; On-site; GBP 28,000 - 38,000; Full time

Job summary

City Site Solutions Scotland is seeking an Office Manager to join our client's site team on a large new build construction project in Saunderton, Wycombe. The role focuses on coordinating daily office operations, supporting staff and ensuring efficient administration.

You will manage office resources, assist staff, and be the first point of contact for visits to site cabins, while maintaining project records and communicating status updates to project managers.

Qualifications

• Excellent IT skills.
• Experience as Office Manager.
• Construction/Engineering sector experience preferred but not essential.

Responsibilities

• Oversee daily office operations to ensure a smooth work environment.
• Coordinate office resources and provide administrative support for project activities.
• Be the first point of contact for visitors to site cabins and coordinate accordingly.
• Maintain project records, schedules and reports for the Project Directors.
• Prepare meeting agendas, take minutes, and follow up on actions.
• Coordinate procurement and logistics for project team members.
• Liaise with contractors, vendors and clients to exchange project documents.

Skills

Office management experience

Organisational skills

Communication skills

Tools

Microsoft Office

Job description

City Site Solutions Scotland are looking for an Office Manager to join our client's site team in Saunderton, Wycombe. This role will be based on a large new build construction project.

Duties

• Oversee and coordinate the daily operations of the office, ensuring a smooth and efficient work environment.
• This individual will be responsible for managing office resources, assisting staff, and providing administrative support to ensure the office runs efficiently.
• They will also be the first port of call for visitors to the site cabins and will co-ordinate accordingly.
• The role requires exceptional organisational skills, the ability to handle multiple tasks simultaneously, and strong communication abilities.
• Assist in production of documentation in relation to project activities,
• Arranging meetings and co-ordination of project team members for deadlines, and deliverables.
• Maintain accurate and up-to-date project records, including schedules, and reports for the Project Director(s)
• Monitor project progress and provide regular status updates to project managers and stakeholders.
• Prepare and distribute meeting agendas, take detailed minutes, and follow up on action items.
• Coordinate procurement processes, and logistics for project team members.
• Coordinate with external parties (e.g., contractors, vendors, and clients) to manage and exchange project documentation efficiently.

Requirements

• Excellent IT skills
• Have experience of working as an Office Manager and ideally have experience of working within the construction/Engineering sector but this is not essential.
• Own transport is essential due to location