Office Manager

H2R Selection; Bath; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

An exciting opportunity awaits for an Office Manager at a dynamic architecture practice. This role is perfect for someone who thrives on supporting teams and ensuring smooth operations. You'll manage daily administrative tasks, coordinate facilities, and assist with HR responsibilities, all while being part of a supportive national team. If you have strong organisational skills and a passion for customer service, this role offers a chance to make a significant impact in a collaborative environment.

Qualifications

• Proactive individual with strong organisational skills and ability to prioritise tasks.
• Excellent communication skills, especially in customer service.

Responsibilities

• Greet visitors, manage diaries, and set up meetings.
• Handle studio admin tasks and maintain office supplies.

Skills

Organisational Skills

Communication Skills

Customer Service

Microsoft Word

Microsoft Excel

Microsoft Outlook

Project Accounting Software

CRM Software

Tools

Rapport3 Business Management Systems

Job description

Office Manager (12-month FTC - Maternity Cover)

Location: Bath (Hybrid)

Our client, an architecture practice, has an exciting opportunity for an Office Manager to join their team!

The Role

The role is varied and is perfect for someone with a passion for supporting people and a natural flair for making things run smoothly. You will be supported by a national team of other office managers and a central HR team.

• Day-to-day you will greet visitors, set up meetings and client workshops, type correspondence, and manage diaries.
• You will have an instrumental role in studio admin tasks: setting up electronic template files for new projects, managing internal business management systems, tracking, and raising invoices.
• Other admin tasks include maintaining office supplies, coordinating facilities maintenance, catering for meetings, and ordering stationery, photocopying, and scanning.
• There will be some HR responsibilities such as conducting new starter inductions and handling some financial tasks like preparing invoices.
• Occasionally, you may assist in organising events or preparing bids.

Key Skills/Experience

• Proactive with strong organisational skills, able to prioritise tasks, and take ownership of various administrative duties.
• Approachable with excellent communication skills, especially in customer service.
• Competent in IT software including Microsoft Word, Excel, Outlook, and ideally experience with project accounting and CRM software. Knowledge of Rapport3 Business Management systems is a plus.
• Ability to draft or edit documents and emails to a high standard.
• A proven team player with excellent collaboration skills and the ability to support colleagues.