Office Manager

NHS; Pontypridd; On-site; GBP 26,000 - 30,000; Part time

Job summary

An established industry player is seeking a dedicated Administrative Coordinator to oversee a comprehensive support network for the Integrated Sexual & Reproductive Health Service. This role involves managing clerical staff, ensuring high standards of service delivery, and coordinating specialized clinics. The ideal candidate will possess excellent IT and organizational skills, with a strong ability to communicate effectively across all levels. Join a forward-thinking organization committed to delivering exceptional health services to the community.

Qualifications

• Excellent IT skills and audio typing proficiency are essential.
• Strong organizational and administration skills required.

Responsibilities

• Manage and coordinate an efficient administrative support network.
• Assist in purchasing equipment and coordinating clinics.

Skills

IT Skills

Organizational Skills

Communication Skills

Audio Typing

Education

Good Standard of Education

Management Qualification (Desirable)

Job description

Job summary

Provide line management for staff, support a comprehensive administration service to Integrated Sexual Health.

Liaising with nursing and medical staff on a daily basis.

Ensuring management of clinics is covered with clerical staff.

Coordination of documentation and information for service provision, responsible for coordinating specialised service clinics.

Management of producing reports for medical staff, audits, and facilitation of meetings.

Main duties of the job

To manage and coordinate a highly efficient and comprehensive administrative and clerical support network for the Integrated Sexual & Reproductive Health Service.

Assist the Administrative/Services Manager in ensuring all aspects of the service are managed to a very high standard.

Manage the purchasing of equipment/supplies required for services and coordinate specialised clinics.

About us

Cwm Taf Morgannwg University Health Board is part of NHS Wales. Our Health Board provides primary, secondary, and community health and wellbeing services to around 450,000 people in Bridgend, Merthyr Tydfil, and Rhondda Cynon Taf.

Our core values include:

• We listen, learn, and improve
• We treat everyone with respect
• We work together as one team

We are a proud local employer; around 80% of our 15,000 staff live within our region, making our workforce integral to our community.

Date posted: 29 April 2025

Pay scheme: Agenda for change

Band: Band 4

Salary: £26,928 to £29,551 per annum pro rata

Contract: Permanent

Working pattern: Part-time

Reference number: 110-AC063-0425

Job locations: Dewi Sant Health Park, Albert Road, Pontypridd, CF37 1LB

Job description

You will find the full Job description and Person Specification attached within the supporting documents or click "Apply now" to view in Trac.

Person Specification

Education/Qualifications/Training (Essential):

• Excellent IT Skills
• Good standard of Education
• Audio Typing

Desirable:

• Management Qualification/Prepared to undertake ILM
• Ability to train staff

Experience (Essential):

• Able to prioritise and manage own workload
• Strong organisational/administration skills
• Understand the need for confidentiality

Desirable:

• Use of other databases
• Previous NHS experience

Skills & Abilities (Essential):

• Ability to communicate with staff at all levels
• Strong team player
• Ability to produce written reports/letters

Personal Attributes (Essential):

• Confident and professional attitude
• Ability to work on own initiative and as part of a team
• Demonstrate empathy

Desirable:

• Ability to communicate in Welsh

Circumstances (Essential):

• Flexibility in hours of work
• Punctual and reliable
• Frequent requirement to concentrate due to work pattern continually interrupted
• Ability to travel between sites in a timely manner