Office & Facilities Operations Lead

Simpro Software; Reading; On-site; GBP 28,000 - 38,000; Full time

Job summary

Simpro Software is seeking an Office Manager to ensure smooth day-to-day operations, manage facilities, health and safety, and coordinate internal events.

You will welcome guests, oversee front of house, service contractors, and support teams across multiple time zones, with a proactive, detail-focused approach.

This role requires GCSE level education, 5+ years admin experience, and proficiency with the Simpro tech stack.

Qualifications

• GCSE level education or equivalent.
• 5+ years administrative support experience.
• Experience using the Simpro Group tech stack.
• Ability to handle high volume, multiple priorities.
• Collaborative team-player with attention to detail.
• Flexible across multiple time zones.
• Strong problem-solving skills.

Responsibilities

• Manage building facilities, liaising with landlord and contractors to schedule works, update notices, and manage parking/room bookings.
• Ensure all contractors on site are approved and up-to-date documentation.
• Lead annual health and fire safety audits and maintain standards.
• Oversee Driving for Work controls including licence/insurance checks and risk awareness.
• Conduct Display Screen Risk Assessments and assist with equipment purchases.
• Coordinate Fire Marshall and First Aid training and recruitment; be a Fire Marshall/First Aider.
• Manage front of house, welcome guests, and maintain safety records.
• Welcome new starters and brief on facilities.
• Handle catering orders, deliveries, and stock levels for office/event needs.
• Lead events management for internal events and charity fundraising.
• Oversee courier/mail deliveries.
• Support business with ad-hoc requests.

Skills

Administrative support

High-volume environment

Team player

Problem-solving

Time zone flexibility

Education

GCSE level

Tools

Simpro Group tech stack

Job description

Simpro Software is seeking an Office Manager to ensure smooth day-to-day operations, manage facilities, health and safety, and coordinate internal events.

You will welcome guests, oversee front of house, service contractors, and support teams across multiple time zones, with a proactive, detail-focused approach.

This role requires GCSE level education, 5+ years admin experience, and proficiency with the Simpro tech stack.